Strategic Executive Assistant to Founder & CEO

Jaime Howley; City of Rochester (NY); Sur place; USD 85 000 - 105 000; Plein temps

Résumé du poste

Precision Talent Partners seeks an Executive Assistant to Founder & CEO in Rochester, NY. This role partners with the Founder & CEO to protect time, anticipate needs, and drive commitments from discussion to completion.

Featuring a high-trust partnership, the position emphasizes ownership, discretion, and the creation of systems that scale with a growing real estate/community development platform.

Qualifications

• 5+ years of experience as an Executive Assistant or comparable role.
• Proven ability to manage complex calendars and travel.
• Excellent written and verbal communication skills.
• Strong business judgment and ability to manage up.
• Exceptional organization and discretion.
• Proficiency with MS Office and scheduling platforms.

Responsabilités

• Own and protect a complex executive calendar, balancing meetings, appointments, events, preparation time, travel, and changing priorities.
• Coordinate scheduling requests and proactively identify conflicts, tradeoffs, and better alternatives.
• Triage incoming communications, route routine matters, and draft concise, polished correspondence reflecting the executive’s voice.
• Prepare the Founder & President for meetings with objectives, context, materials, and decision points.
• Capture decisions, assign owners and deadlines, and follow through until items are resolved or handed off.
• Coordinate travel, conferences, site visits, accommodations, transportation, itineraries, materials, and changes.
• Partner with Senior Leadership on operating reviews and use of the founder’s time.
• Maintain context around external relationships and represent the executive with warmth and discretion.
• Create systems for files, contacts, correspondence, templates, and recurring processes.
• Handle sensitive information with exceptional judgment and confidentiality.

Connaissances

Calendar management

Executive communication

Discretion

Relationship management

MS Office suite

Formation

Bachelor’s degree or equivalent

Outils

Outlook

Word

Excel

PowerPoint

Scheduling tools

Description du poste

Precision Talent Partners seeks an Executive Assistant to Founder & CEO in Rochester, NY. This role partners with the Founder & CEO to protect time, anticipate needs, and drive commitments from discussion to completion.

Featuring a high-trust partnership, the position emphasizes ownership, discretion, and the creation of systems that scale with a growing real estate/community development platform.