Strategic Executive Assistant to CEO

Springborn Staffing; Portland (ME); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Job summary

Springborn Staffing is seeking an experienced Executive Assistant to serve as a strategic partner to the CEO in Portland, ME. This is a high-impact role offering visibility across the business and potential for expanded leadership responsibilities.

You will coordinate cross-functional initiatives, manage confidential information, and help drive organizational growth through effective governance and executive support.

Qualifications

• 7+ years of experience supporting a CEO or senior executive.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Experience with executive governance, boards, or investors is a plus.

Responsibilities

• Support CEO priorities, scheduling, communications, and workflow.
• Coordinate complex initiatives across departments and external partners.
• Maintain project plans, deadlines, and progress updates.
• Prepare exec materials, presentations, and briefing documents.
• Capture decisions and follow-up items from meetings.
• Liaise with attorneys, accountants, consultants, and advisors.
• Organize confidential records, contracts, and governance docs.
• Support board reporting and governance activities.
• Assist with strategic growth initiatives and special projects.

Skills

Executive support

Project coordination

Stakeholder management

Communication

Discretion

Education

Bachelor's degree or equivalent experience

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Teams

Job description

Springborn Staffing is seeking an experienced Executive Assistant to serve as a strategic partner to the CEO in Portland, ME. This is a high-impact role offering visibility across the business and potential for expanded leadership responsibilities.

You will coordinate cross-functional initiatives, manage confidential information, and help drive organizational growth through effective governance and executive support.