Strategic Executive Assistant to CEO

Oakleaf Partnership; New York (NY); On-site; USD 120,000 - 150,000; Full time

Job summary

Oakleaf Partnership seeks an experienced Executive Assistant to support the CEO and senior leaders in a fast-paced, high-expectation environment. You will partner with executives, manage complex priorities, and ensure the smooth operation of the executive office.

The role requires discretion, exceptional organization, and proactive problem-solving, with hands-on calendar management, travel planning, meeting logistics, and high-quality presentation support.

Qualifications

• 10+ years of Executive Assistant experience supporting C-Suite executives.
• Experience in a fast-paced, high-performance corporate environment.
• Proven ability to manage multiple priorities while remaining organized under pressure.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Office, particularly Outlook, PowerPoint, and Word.
• Demonstrated experience creating and refining executive-level presentations and documents.
• Strong business judgment, discretion, and professionalism.
• Ability to work independently while exercising sound decision-making.
• Experience from a well-known, highly respected organization is strongly preferred.

Responsibilities

• Provide comprehensive administrative support to the CEO and senior executives.
• Manage intricate and evolving calendars across multiple stakeholders.
• Coordinate domestic and international travel arrangements, including itineraries and logistics.
• Organize and support executive meetings, leadership meetings, and special events.
• Prepare, edit, format, proofread, print, and distribute presentations, reports, and business correspondence.
• Ensure all materials are produced with accuracy and attention to detail.
• Coordinate meeting logistics, conference rooms, catering, and executive events.
• Handle expense reports and related administrative functions.
• Serve as a professional point of contact for internal and external stakeholders.
• Anticipate executive needs and proactively resolve issues.
• Assist with ad hoc requests including office support and meeting prep.

Skills

Calendar management

Travel planning

Presentation creation

Stakeholder management

Discretion

Tools

Outlook

PowerPoint

Word

Job description

Oakleaf Partnership seeks an experienced Executive Assistant to support the CEO and senior leaders in a fast-paced, high-expectation environment. You will partner with executives, manage complex priorities, and ensure the smooth operation of the executive office.

The role requires discretion, exceptional organization, and proactive problem-solving, with hands-on calendar management, travel planning, meeting logistics, and high-quality presentation support.