Strategic Executive Assistant to Campus Leadership

Undisclosed; Eagle (CO); On-site; USD 61,000 - 68,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Pet Insurance

Retirement Plan

Tuition Reimbursement

Paid Time Off

Mental Health Resources

Healthy lifestyle benefits

Relocation Assistance

Job summary

Colorado Mountain College seeks an Executive Administrative Assistant to provide high-level administrative support, budget oversight, and communications coordination for sensitive and complex matters. You will manage calendars, prepare reports, and coordinate procurement for campus operations.

This role requires strong organizational skills, discretion, and the ability to work with diverse stakeholders. Salary is salary-commensurate with experience and location, with comprehensive benefits.

Qualifications

• Education and experience sufficient for the rigors of the position.
• Knowledge of standard administrative and business methods and procedures; project management; English composition; MS Office; familiarity with other automated systems.
• Ability to work independently and set priorities; coordinate and monitor projects and activities; multi-task; meet deadlines; handle sensitive/confidential situations; communicate effectively orally and in writing; establish and maintain cooperative working relationships; read, write, speak, and understand English well; operate office equipment; proficient in word processing, spreadsheets, and email; demonstrate analytical and problem solving skills; and maintain strict confidentiality with good judgment.
• Welcoming, Innovative, Focused on Student Success. These principles reflect the soul of CMC.
• Bilingual (English/Spanish) preferred.
• Colorado State reporting requirement to work within the State of Colorado.
• Not eligible for visa sponsorship.

Responsibilities

• Serves as the primary staff person and liaison for a senior executive, providing administrative support, communications, research, and troubleshooting services for a variety of complex and unique situations.
• Makes high-level contacts of a sensitive nature requiring in-depth knowledge, initiative, discretion, diplomacy, and sound judgment.
• Oversees and ensures administrative operations function smoothly and effectively in support of campus and departmental objectives.
• Monitors and tracks campus and/or departmental operating budgets and expenditures; prepares financial reports and reconciliations; identifies variances; and works collaboratively with campus leadership and the Fiscal Manager to support effective budget management and fiscal stewardship.
• Serves as the primary campus and/or departmental purchasing officer, overseeing procurement activities for instructional, operational, facilities, and programmatic needs. Coordinates the acquisition of goods and services; obtains quotes; processes purchase requests; reviews purchasing documentation and invoices; maintains procurement records; develops vendor relationships; ensures compliance with College purchasing policies and procedures; and collaborates with the Fiscal Manager to ensure accurate account coding, financial reporting, and fiscal accountability.
• Responds to inquiries from faculty, staff, students, and the public.
• Independently investigates issues and problems; drafts responses; identifies and refers matters to appropriate staff for action; and provides follow-up as needed.
• Arranges, coordinates, and maintains schedules and calendars; monitors and tracks deadlines.
• Coordinates meetings, events, projects, activities, and conference calls.
• Provides staff support for meetings by preparing background information and briefing materials; taking, preparing, and disseminating minutes; and coordinating follow-up actions.
• Prepares, edits, and composes correspondence, reports, presentations, and other communications.
• Maintains records, files, and confidential information in accordance with College requirements and record retention standards.
• Makes travel arrangements and prepares and coordinates reimbursements.
• Acts as gatekeeper and liaison for the senior College executive, ensuring effective communication and coordination with internal and external constituents.
• Performs research; compiles and summarizes information; and participates in the development and implementation of systems, special projects, programs, processes, reports, and publications.
• Fosters positive relationships with internal and external constituents regarding College programs, activities, policies, and procedures.
• Performs other duties as assigned.

Skills

Budgeting experience

Purchasing/Procurement

Project management

English composition

Microsoft Office

Communication

Confidentiality

Analytical/problem solving

Written/oral communication

Education

Bachelor's Degree

Associate's Degree

High School Diploma/GED

Tools

Microsoft Office

Job description

Colorado Mountain College seeks an Executive Administrative Assistant to provide high-level administrative support, budget oversight, and communications coordination for sensitive and complex matters. You will manage calendars, prepare reports, and coordinate procurement for campus operations.

This role requires strong organizational skills, discretion, and the ability to work with diverse stakeholders. Salary is salary-commensurate with experience and location, with comprehensive benefits.