Executive Administrative Assistant, Campus Administration

Colorado Mountain College; Colorado; On-site; USD 61,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Pet insurance

Retirement plan

Tuition reimbursement

Paid time off

Mental health resources

Healthy lifestyle benefits

Relocation assistance

Transitional housing

Job summary

Colorado Mountain College is seeking an Executive Administrative Assistant to provide high-level administrative support to a senior leader, coordinating communications and confidential data across multiple projects. The role requires strong budgeting and purchasing experience, excellent written and oral communication, and the ability to multitask in a fast-paced campus environment.

The successful candidate will manage calendars, prepare reports and correspondence, and ensure compliance with

Qualifications

• Education and experience sufficient for the rigors of the position; e.g., Bachelor’s Degree + 3 years related work experience, or equivalent.
• Strong knowledge of budgeting, purchasing orders, and accounts.
• Proficiency in MS Office and familiarity with office equipment.

Responsibilities

• Serve as primary staff liaison for a senior executive, providing admin support, communications, research, and troubleshooting.
• Manage sensitive, confidential, and complex matters with discretion and tact.
• Oversee administrative operations and support campus objectives, including budget tracking and procurement.
• Arrange calendars, meetings, and travel, and prepare briefing materials and minutes.

Skills

Budgeting

Purchasing

Communication

Administrative support

Record keeping

Education

Bachelor's Degree

Associate’s Degree

High School Diploma/GED

Tools

Microsoft Office

Job description

Job Description:

Primary Responsibility

Under the direction of a Campus Vice President, Unit Chief, orother Executive Officer, the Executive Administrative Assistantprovides direct administrative support, oversight, communicationscoordination, and data on a broad range of issues that aresensitive, confidential and/or complex in nature. Duties areperformed at a fully operational level, using either establishedstandard guidelines and/or procedural methods, or improvisingsolutions and alternatives.

Pre-requisites for Position (Qualifications Standards)

Education and experience sufficient for the rigors of the position.Examples may include a Bachelor’s Degree from an accredited institution and three years related work experience; or Associate’sDegree and five years related work experience, or High SchoolDiploma/GED and seven years related work experience, or equivalenteducation and experience that will provide the necessary knowledge,skill and abilities to perform the functions of the position. Experience working with budgets, purchasing orders, accounts,preferred

Knowledge of variety of standard administrative and businessmethods and procedures; project management; English composition;standard Microsoft Office software, and familiarity with otherautomated systems, software, and office equipment.

Ability to: work independently and set priorities; coordinate andmonitor projects and activities; multi-task; meet deadlines; dealwith sensitive, confidential and/or difficult situations;communicate effectively orally and in writing; establish andmaintain cooperative working relationships; read, write, speak, andunderstand English well; operate variety of office equipment;proficient in computer applications, including word processing,spreadsheets, and electronic mail; demonstrate analytical andproblem solving skills; and ability to maintain strictconfidentiality using good judgment; discretion and tact.

Welcoming. Innovative. Focused on Student Success. These principlesreflect the soul of CMC. They guide us in building our teams,cultivating leaders, and expanding our approaches and mindset. Theyguide us to be an institution of higher education that’s the rightfit for every faculty member, staff, student, and community memberin its trust. Applicants must demonstrate a commitment to workingeffectively with students, employees, and community members of allbackgrounds.

Bilingual (English/Spanish) or conversational language abilitiespreferred.

Colorado Mountain College requires that employees perform theirassigned duties within the State of Colorado. The Collegefurther expects employees to accurately report their work locationat all times. Failure to do so impairs the College's ability toensure compliance with tax, payroll, employment, informationsecurity, and operational requirements.

This position is not eligible for visa sponsorship. Applicantsmust be authorized to work in the United States without the needfor current or future sponsorship.

Hiring range = $61,318.40 - $68,140.80 ($29.48 - $32.76 hourly)annual salary depending upon a combination of education andexperience. Benefits include Medical, Dental, Vision, LifeInsurance, Pet insurance, retirement contribution, tuitionreimbursement, annual & sick time, mental health resources,healthy lifestyle benefits, affordable transitional housing may beavailable to the successful candidate based on eligibility andavailability, relocation if applicable. CMC utilizes a wageprogression compensation model that accounts for a candidate’sskill and experience. Although a salary range is listed, salarywill be set commensurate with the successful candidate’squalifications and in compliance with the Equal Pay for Equal WorkAct.

Position anticipated to close on October 2, 2026 or untilfilled.

Minimum Qualifications:

Essential Duties

• Serves as the primary staff person and liaison for a seniorexecutive, providing administrative support, communications,research, and troubleshooting services for a variety of complex andunique situations.
• Makes high-level contacts of a sensitive nature requiringin-depth knowledge, initiative, discretion, diplomacy, and soundjudgment.
• Oversees and ensures administrative operations functionsmoothly and effectively in support of campus and departmentalobjectives.
• Monitors and tracks campus and/or departmental operatingbudgets and expenditures; prepares financial reports andreconciliations; identifies variances; and works collaborativelywith campus leadership and the Fiscal Manager to support effectivebudget management and fiscal stewardship.
• Serves as the primary campus and/or departmental purchasingofficer, overseeing procurement activities for instructional,operational, facilities, and programmatic needs. Coordinates theacquisition of goods and services; obtains quotes; processespurchase requests; reviews purchasing documentation and invoices;maintains procurement records; develops vendor relationships;ensures compliance with College purchasing policies and procedures;and collaborates with the Fiscal Manager to ensure accurate accountcoding, financial reporting, and fiscal accountability.
• Responds to inquiries from faculty, staff, students, and thepublic.
• Independently investigates issues and problems; draftsresponses; identifies and refers matters to appropriate staff foraction; and provides follow-up as needed.
• Arranges, coordinates, and maintains schedules and calendars;monitors and tracks deadlines.
• Coordinates meetings, events, projects, activities, andconference calls.
• Provides staff support for meetings by preparing backgroundinformation and briefing materials; taking, preparing, anddisseminating minutes; and coordinating follow-up actions.
• Prepares, edits, and composes correspondence, reports,presentations, and other communications.
• Maintains records, files, and confidential information inaccordance with College requirements and record retentionstandards.
• Makes travel arrangements and prepares and coordinatesreimbursements.
• Acts as gatekeeper and liaison for the senior Collegeexecutive, ensuring effective communication and coordination withinternal and external constituents.
• Performs research; compiles and summarizes information; andparticipates in the development and implementation of systems,special projects, programs, processes, reports, andpublications.
• Fosters positive relationships with internal and externalconstituents regarding College programs, activities, policies, andprocedures.
• Performs other duties as assigned.

Supervision Received

This position receives direction from a College Vice President,Unit Chief, or Campus Vice President.

Supervisory Responsibility

May supervise other staff.

Special Conditions of Employment

Successful completion of a background check including motorvehicles records report will be required. Incumbents in thisposition will adhere to all safety and compliance policies ofColorado Mountain College while performing all duties assigned. May require travel within the college district, altered work scheduleand/or occasional evenings/weekend hours.

Working Conditions

This position requires constant sitting, occasional walking,standing and driving; occasional handling objects, pushing/pulling;frequent reaching with hands/arms, and use of finger movements;occasional lifting, carrying, pushing or pulling objects up to 50lbs. Constant written and oral communication and the ability toreason and analyze and perform calculations occasionally. Work isperformed using a computer and standard office equipment daily anddriving a vehicle occasionall y.

CMC is committed to the full inclusion of all qualifiedindividuals. As part of this commitment, the College will assistindividuals who have a disability with any reasonable accommodationrequests related to employment, including completing theapplication process, interviewing, completing any pre-employmenttesting, participating in the employee selection process, and/or toperform essential job functions where the requested accommodationdoes not impose an undue hardship. If you have a disability andrequire reasonable accommodation to ensure you have a positiveexperience applying or interviewing for this position, pleasedirect your inquiries to our ADA Coordinator, Human Resources,[e-mail]

NOTE: This position description is intended to indicate the basicnature of positions allocated to this class and provide examples oftypical duties that may be assigned. It does not imply that allpositions within the class perform all of the duties listed, nordoes it necessarily list all possible duties that may be assigned. Employees may perform other related duties as required to meet theongoing needs of the organization.

Each role at Colorado Mountain College contributes to theinstitution’s sustainability initiatives by fostering environmentalstewardship, supporting sustainable practices in daily operationsand advancing a culture of ecological responsibility that alignswith our commitment to balance the needs of current generations notto compromise the needs of future generations.