Strategic Executive Assistant to C‑Suite Leaders

Ping Identity; Northern (KY); Hybrid; USD 100,000 - 130,000; Full time

Benefits offered by this job

Flexible work environment

Competitive benefits

Volunteer initiatives

Retirement programs

Job summary

Ping Identity seeks an Executive Assistant to provide high-level administrative support to executives and senior leadership. This proactive, organized professional will manage complex calendars, coordinate travel, prepare materials for meetings and board sessions, and handle confidential information to ensure smooth operation of the executive office.

Requirements include 5+ years of executive-level support in a fast-paced corporate environment and experience supporting C-level leaders.

Qualifications

• 5+ years of executive-level administrative support experience, in a fast-paced corporate environment.
• Experience supporting C-level executives.
• Excellent organizational and time management skills, with the ability to manage competing priorities and meet deadlines.
• Strong attention to detail, with the ability to maintain accuracy while handling multiple tasks.
• Exceptional verbal and written communication skills, with the ability to effectively communicate with stakeholders at all levels.
• Proficiency in using productivity tools, including the Google Suite
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information.
• Proactive mindset with a problem-solving orientation and the ability to work independently.
• Strong interpersonal skills, with the ability to build relationships and work effectively with a diverse range of individuals.

Responsibilities

• Act as a trusted partner and provide comprehensive administrative support to executives and senior leadership.
• Manage complex calendars, schedule meetings, coordinate travel arrangements, and handle logistics for internal and external events.
• Proactively identify and prioritize time-sensitive matters, ensuring that executives are well-prepared and informed for meetings and appointments.
• Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries, and providing timely and professional responses.
• Prepare and edit correspondence, presentations, and reports, ensuring accuracy and adherence to company standards.
• Assist in the preparation of materials for board meetings, executive presentations, and strategic initiatives.
• Conduct research, gather data, and provide analysis to support decision-making processes.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Collaborate with cross-functional teams and department heads to facilitate effective communication, information sharing, and coordination of projects.
• Anticipate needs and proactively identify opportunities for process improvements, streamlining administrative tasks, and increasing efficiency.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

C-level support

Attention to detail

Google Suite

Tools

Google Suite

Job description

Ping Identity seeks an Executive Assistant to provide high-level administrative support to executives and senior leadership. This proactive, organized professional will manage complex calendars, coordinate travel, prepare materials for meetings and board sessions, and handle confidential information to ensure smooth operation of the executive office.

Requirements include 5+ years of executive-level support in a fast-paced corporate environment and experience supporting C-level leaders.