Strategic Executive Assistant to C-Suite Leaders

University of Maryland Medical System; Baltimore (MD); On-site; USD 70,000 - 100,000; Full time

Job summary

University of Maryland Medical System is seeking an experienced executive administrative professional to support two or more system executives. The role requires coordinating complex schedules, preparing materials, and managing confidential information with discretion.

Responsibilities include travel coordination, project management, and producing financial/operational reports. Requires strong communication and organizational skills in a professional health-care environment.

Qualifications

• Requires 7 years of progressively responsible admin/secretarial experience, including 2+ years at executive level.
• Experience in health care, business, or government environments preferred.
• Bachelor's or associate degree strongly preferred.

Responsibilities

• Act as intermediary for executives with discretion and initiative.
• Independently compose correspondence and briefing materials.
• Coordinate and maintain executive schedules, meetings, travel arrangements, and prepare minutes.
• Manage special projects, background research, track deadlines and ensure timely completion.
• Prepare financial/operational reports and analyze progress or adverse trends.
• Coordinate special events: publicity, invitations, AV, and refreshments.
• Order, negotiate, and manage office supplies, equipment, and maintenance contracts.

Skills

Executive support

Schedule management

Documentation & correspondence

Discretion & confidentiality

Travel coordination

Education

High school diploma or equivalent

Bachelor's/Associate degree in business administration or related field

Job description

University of Maryland Medical System is seeking an experienced executive administrative professional to support two or more system executives. The role requires coordinating complex schedules, preparing materials, and managing confidential information with discretion.

Responsibilities include travel coordination, project management, and producing financial/operational reports. Requires strong communication and organizational skills in a professional health-care environment.