Senior Executive Assistant to Two Chief Executives

OU Health; Oklahoma City (OK); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

PTO

401(k)

Medical and dental plans

Job summary

OU Health is seeking an Experienced Executive Assistant to support two Chief Executives within the Administration department. The role centers on complex scheduling, high-level communication, and confidential administrative support for senior leaders.

Ideal candidates will demonstrate expert calendar management, problem-solving skills, and the ability to coordinate projects and travel, including international arrangements, while maintaining discretion and professional interactions with internal

Qualifications

• Bachelor's degree required.
• 3 - 5 years of Executive Administrative Assistant experience required.
• Ability to handle confidential information with discretion.
• Strong written and interpersonal communication skills.
• Proficiency with PowerPoint and general office software.

Responsibilities

• Maintains executive calendars and schedules for two Chief Executives.
• Handles confidential information with high discretion.
• Acts as primary contact, greeting guests and directing inquiries.
• Prepares documents and outgoing communications; handles expense reports.
• Books domestic and international travel arrangements.
• Creates PowerPoint presentations and related materials.
• Manages projects to timely completion and prepares progress reports.
• Takes accurate minutes at meetings as requested.
• Escalates issues as needed and maintains policies and regulatory records.
• Coordinates supplies and performs other clerical duties.

Skills

Calendar management

Communication skills

Discretion/confidentiality

Project coordination

Travel planning

Minuting

Administrative support

Presentation creation

Education

Bachelor's degree

Tools

PowerPoint

Excel

Word

Job description

OU Health is seeking an Experienced Executive Assistant to support two Chief Executives within the Administration department. The role centers on complex scheduling, high-level communication, and confidential administrative support for senior leaders.

Ideal candidates will demonstrate expert calendar management, problem-solving skills, and the ability to coordinate projects and travel, including international arrangements, while maintaining discretion and professional interactions with internal