Strategic Executive Assistant to C‑Suite & Board

Columbia Bank; Phoenix (AZ); On-site; USD 90,000 - 135,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) retirement plan

Employee assistance program

Life insurance

Job summary

Columbia Bank in Phoenix, AZ is seeking a Senior Executive Assistant to provide high-level administrative and operational support to multiple executive leaders, with discretion and independent judgment.

The role handles calendar, travel, board materials, confidentiality, and collaboration with senior management; requires 5+ years of executive support, a high school diploma or GED (Bachelor preferred).

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• 5+ years of experience supporting executive or C-suite leaders, including multi-executive support.
• Prior experience supporting Boards of Directors and senior leadership.
• Exceptional organizational skills and strong attention to detail.
• Advanced proficiency in Microsoft Office, including strong spreadsheet capabilities.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities independently and exercise sound judgment.
• High degree of professionalism and confidentiality.
• Experience in banking, financial services, or a regulated industry preferred.
• Ability to travel as business needs require.

Responsibilities

• Provide proactive, strategic administrative support that enables executive leaders to effectively lead the organization
• Support special projects and produce complex executive-level documents, reports, presentations, and correspondence
• Collect, analyze, and prepare information for meetings involving executive leadership, the Board of Directors, regulators, and external stakeholders
• Provide sophisticated calendar and travel management, including coordination of offsite meetings and competing executive priorities
• Prioritize inquiries, resolve scheduling conflicts, and make recommendations to ensure smooth day‑to‑day executive operations
• Arrange and manage logistics for Board and divisional meetings and events, including scheduling, agenda development, material preparation, distribution, and meeting minutes
• Serve as a primary liaison for meetings and events, handling all logistics with professionalism and discretion
• Manage expense reporting and administrative workflows related to executive support
• Handle highly confidential and sensitive information using sound judgment and initiative
• Maintain corporate governance records, including Board minutes, bylaws, resolutions, policies, and organizational charts
• Support audit, regulatory, and compliance-related requests as needed
• Ensure adherence to all bank policies, procedures, and regulatory requirements
• May mentor or guide administrative staff and serve as a subject matter expert for executive support operations

Skills

Executive support

Calendar management

Travel coordination

Document preparation

Confidentiality

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Columbia Bank in Phoenix, AZ is seeking a Senior Executive Assistant to provide high-level administrative and operational support to multiple executive leaders, with discretion and independent judgment.

The role handles calendar, travel, board materials, confidentiality, and collaboration with senior management; requires 5+ years of executive support, a high school diploma or GED (Bachelor preferred).