Senior Executive Assistant

Columbia Bank; Phoenix (AZ); On-site; USD 90,000 - 135,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) retirement plan

Employee assistance program

Life insurance

Job summary

Columbia Bank in Phoenix, AZ is seeking a Senior Executive Assistant to provide high-level administrative and operational support to multiple executive leaders, with discretion and independent judgment.

The role handles calendar, travel, board materials, confidentiality, and collaboration with senior management; requires 5+ years of executive support, a high school diploma or GED (Bachelor preferred).

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• 5+ years of experience supporting executive or C-suite leaders, including multi-executive support.
• Prior experience supporting Boards of Directors and senior leadership.
• Exceptional organizational skills and strong attention to detail.
• Advanced proficiency in Microsoft Office, including strong spreadsheet capabilities.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities independently and exercise sound judgment.
• High degree of professionalism and confidentiality.
• Experience in banking, financial services, or a regulated industry preferred.
• Ability to travel as business needs require.

Responsibilities

• Provide proactive, strategic administrative support that enables executive leaders to effectively lead the organization
• Support special projects and produce complex executive-level documents, reports, presentations, and correspondence
• Collect, analyze, and prepare information for meetings involving executive leadership, the Board of Directors, regulators, and external stakeholders
• Provide sophisticated calendar and travel management, including coordination of offsite meetings and competing executive priorities
• Prioritize inquiries, resolve scheduling conflicts, and make recommendations to ensure smooth day‑to‑day executive operations
• Arrange and manage logistics for Board and divisional meetings and events, including scheduling, agenda development, material preparation, distribution, and meeting minutes
• Serve as a primary liaison for meetings and events, handling all logistics with professionalism and discretion
• Manage expense reporting and administrative workflows related to executive support
• Handle highly confidential and sensitive information using sound judgment and initiative
• Maintain corporate governance records, including Board minutes, bylaws, resolutions, policies, and organizational charts
• Support audit, regulatory, and compliance-related requests as needed
• Ensure adherence to all bank policies, procedures, and regulatory requirements
• May mentor or guide administrative staff and serve as a subject matter expert for executive support operations

Skills

Executive support

Calendar management

Travel coordination

Document preparation

Confidentiality

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

About the Role

The Senior Executive Assistant provides high-level administrative and operational support to multiple executive leaders. This role serves as a trusted partner to executive leadership and requires independent judgment, discretion, and the ability to manage complex, confidential, and competing priorities.

Key responsibilities include:

• Provide proactive, strategic administrative support that enables executive leaders to effectively lead the organization
• Support special projects and produce complex executive-level documents, reports, presentations, and correspondence
• Collect, analyze, and prepare information for meetings involving executive leadership, the Board of Directors, regulators, and external stakeholders
• Provide sophisticated calendar and travel management, including coordination of offsite meetings and competing executive priorities
• Prioritize inquiries, resolve scheduling conflicts, and make recommendations to ensure smooth day‑to‑day executive operations
• Arrange and manage logistics for Board and divisional meetings and events, including scheduling, agenda development, material preparation, distribution, and meeting minutes
• Serve as a primary liaison for meetings and events, handling all logistics with professionalism and discretion
• Manage expense reporting and administrative workflows related to executive support
• Handle highly confidential and sensitive information using sound judgment and initiative
• Maintain corporate governance records, including Board minutes, bylaws, resolutions, policies, and organizational charts
• Support audit, regulatory, and compliance-related requests as needed
• Ensure adherence to all bank policies, procedures, and regulatory requirements
• May mentor or guide administrative staff and serve as a subject matter expert for executive support operations

About You

You are an experienced executive assistant who brings professionalism, confidence, and discretion to every interaction. You are comfortable supporting multiple senior leaders and navigating complex organizational dynamics.

Qualifications include:

• High school diploma or GED required; bachelor’s degree preferred
• 5 plus years of experience supporting executive or C‑suite leaders, including multi‑executive support
• Prior experience supporting Boards of Directors and senior leadership
• Exceptional organizational skills and strong attention to detail
• Advanced proficiency in Microsoft Office, including strong spreadsheet capabilities
• Excellent written, verbal, and interpersonal communication skills
• Ability to manage multiple priorities independently and exercise sound judgment
• High degree of professionalism and confidentiality
• Experience in banking, financial services, or a regulated industry preferred
• Ability to travel as business needs require

The pay range for this role is $90,000 to $135,000. The pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job‑related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation, and those details will be provided during the recruitment process.

Primary Location: Ability to work fully onsite at posted location(s). 2155 W Pinnacle Peak Rd Phoenix AZ 85027

Our Benefits

We are proud to offer a competitive total rewards package including base wages and comprehensive benefits. We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.

Our Commitment to Diversity

Columbia Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics.

If you require an accommodation to complete the application or interview(s), please let us know by email: [e-mail].

About Columbia Bank

At Columbia Bank, we’re redefining what it means to bank and to build a career. As the West’s premier banking experience, we combine the strength and scale of a leading financial institution with the heart and mindset of a community bank. With more than 350 locations across eight states, we deliver relationship‑based service backed by regional expertise and resources that help families and businesses thrive. Our culture is built on Do RIGHT, which means: Relationships: We create authentic connections with customers, colleagues, and communities. Impact: Every role here makes a meaningful difference in people’s lives and local economies. Growth: We invest in your success with career development, mentorship, and learning opportunities. Heart: We care deeply about doing what’s best for our customers and each other. Trust: Integrity and transparency guide everything we do.