Biotech Executive Assistant to Leadership Team

Manning Personnel Group, Inc.; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Our client, a life sciences firm in Cambridge, MA, is seeking a highly organized Senior Administrative Assistant to support the leadership team and department operations. You will manage complex scheduling, cross-functional communication between scientific and business teams, and essential project management.

The ideal candidate thrives in a dynamic biotechnology environment, anticipates needs, handles confidential information discreetly, coordinates travel, expenses, and events, and maintains

Qualifications

• 3+ years of administrative experience in biotech, pharma, life sciences, or similarly regulated industries.
• Bachelor's degree or equivalent practical experience preferred.
• Advanced proficiency in Microsoft Office Suite and collaborative tools (Slack, Zoom, Teams).
• Excellent verbal and written communication with scientists, executives, and board members.
• Able to multitask, prioritize, and adapt to deadlines and changing priorities.

Responsibilities

• Calendar & Meeting Management: Manage complex, frequently shifting calendars for multiple executives and internal/external meetings.
• Cross-Functional Liaison: Bridge between executives, R&D teams, clinical operations, and external partners.
• Travel & Expense Coordination: Arrange detailed domestic and international travel itineraries and prepare expense reports.
• Documentation & Compliance: Format, proofread, and organize highly technical documents and grant applications, maintaining confidentiality.
• Event Planning & Logistics: Lead planning and execution of department events and scientific workshops.
• Office Operations: Oversee department administration, track POs, and manage time-sensitive materials.

Skills

Calendar management

Cross-functional liaison

Travel coordination

Documentation & compliance

Event planning

Office operations

Communication

multitasking

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Concur

Coupa

Slack

Zoom

Teams

Job description

Our client, a life sciences firm in Cambridge, MA, is seeking a highly organized Senior Administrative Assistant to support the leadership team and department operations. You will manage complex scheduling, cross-functional communication between scientific and business teams, and essential project management.

The ideal candidate thrives in a dynamic biotechnology environment, anticipates needs, handles confidential information discreetly, coordinates travel, expenses, and events, and maintains