Strategic Executive Assistant to C‑Suite | AI-Savvy Pro

Kaseya; Miami (FL); On-site; USD 90,000 - 140,000; Full time

Job summary

Kaseya is seeking a proactive Executive Assistant to support a senior executive in a fast-growing technology company.

The role requires managing calendars, coordinating travel, and drafting communications, with a focus on leveraging AI tools to boost productivity.

Candidates should have experience in private equity-backed or high-growth environments and operate with discretion across global stakeholders.

Qualifications

• 5–8 years of experience as an Executive Assistant or in a similar administrative support role.
• Demonstrated experience supporting VP-level, C-suite, or other senior executives in a fast-paced organization.
• Proven ability to anticipate needs, manage competing priorities, and drive follow-through.
• Experience using AI-powered tools to improve efficiency, streamline workflows, or enhance the quality of work.

Responsibilities

• Provide proactive administrative and operational support to a senior executive, managing priorities and relationships.
• Manage a complex executive calendar, aligning time with business priorities and high-value activities.
• Coordinate domestic and international travel, itineraries, logistics.
• Draft, edit, and coordinate executive communications and materials.
• Leverage AI-powered tools to assist with meeting prep, summaries, and task tracking.
• Identify opportunities to automate processes and improve workflows.

Skills

Executive support

Calendar management

AI productivity tools

Communication

Confidentiality

Independent work

Problem solving

Stakeholder coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Zoom

AI productivity tools

Job description

Kaseya is seeking a proactive Executive Assistant to support a senior executive in a fast-growing technology company.

The role requires managing calendars, coordinating travel, and drafting communications, with a focus on leveraging AI tools to boost productivity.

Candidates should have experience in private equity-backed or high-growth environments and operate with discretion across global stakeholders.