Executive Assistant to C-Suite Leaders

argenx; Boston (MA); On-site; USD 76,000 - 104,500; Full time

Benefits offered by this job

Health benefits

Retirement plan

Incentive programs

Job summary

argenx is seeking an Executive Assistant to support our senior leaders in Boston, with in-office presence two days per week. The role requires high confidentiality, exceptional calendar management, travel coordination, and polished written/verbal communication to liaise with internal and external stakeholders.

You will draft communications, prepare minutes, and manage confidential information while coordinating cross-functional meetings and vendor-related tasks.

Qualifications

• Associates Degree and/or 8+ years of administrative experience, with 4–6 years proven experience as an Executive Assistant to VP/C-Suite level Executives.
• Experience working in Concur, Oracle, Workday and SharePoint.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, TEAMS).
• Excellent time management skills and proven ability to meet deadlines.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• Detail oriented, problem-solving and decision making.
• Proactive, self-directed and works with a sense of urgency.
• Boston based, in-office presence averaging 2 days per week.
• Some domestic/international travel may be required.

Responsibilities

• Manage calendars, making appointments and prioritizing sensitive matters
• Heavy scheduling of internal and external calls and meetings
• Coordinator and facilitator of internal and off-site meetings
• Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalf
• Draft and distribute communications to internal and external stakeholders
• Responsible for agenda building, meeting minutes and follow-up
• Purchase order requisitions, tracking and payment confirmations; work with applications with contract management and vendor management
• Domestic and international travel booking including air travel, ground transport, accommodations and communicating those arrangements
• Tracking business expenses and submitting expense reports in a timely fashion and in accordance with company policy
• Liaise between local and international admin teams
• Demonstrate initiative, professionalism and flexibility throughout interruptions and varying workloads
• Maintain confidentiality and discretion in all aspects of team and company information
• Other duties as assigned; support other departments or Executives as needed

Skills

Calendar management

Executive coordination

Travel planning

Communication

Confidentiality

Interpersonal skills

Presentation skills

Education

Associate degree

Bachelor's degree preferred

Tools

Concur

Oracle

Workday

SharePoint

Microsoft Office

Job description

argenx is seeking an Executive Assistant to support our senior leaders in Boston, with in-office presence two days per week. The role requires high confidentiality, exceptional calendar management, travel coordination, and polished written/verbal communication to liaise with internal and external stakeholders.

You will draft communications, prepare minutes, and manage confidential information while coordinating cross-functional meetings and vendor-related tasks.