Strategic Executive Assistant to 3 VPs | Ops & People

Nubeero Limited; San Francisco, Northern (CA, KY); Hybrid; USD 127,000 - 269,000; Full time

Benefits offered by this job

Equity

Health insurance

Retirement plan

Paid time off

Job summary

Figma is seeking an Executive Assistant to support three senior leaders (VP, Workplace & Real Estate; VP, Reward & Wellness; and Director, HR Operations) in a full-time SF-based role. You will manage calendars, travel, meetings, tasks, and emails, acting as a strategic partner to leadership and cross-functional teams.

You will identify opportunities to optimize executives’ time, prioritize demands, sign off on expenses, and ensure adherence to internal policies.

Qualifications

• 6+ years of experience in a senior administrative support role.
• Experience in fast-paced environments with adaptability and inclusivity.
• Outstanding communication with diverse stakeholders, in person and online.
• Ability to shift gears, prioritize, and manage urgent requests.

Responsibilities

• Assist Executives (VP, Workplace & Real Estate; VP, Reward & Wellness; Director, HR Operations) with calendar, travel, meetings, tasks, notes, emails.
• Serve as a strategic partner to VPs and leadership teams, focusing on cohesion, operations, and planning.
• Identify time optimization opportunities and advise on prioritization and business needs.
• Sign off on expenses, approve POs, and manage tooling per internal policy.
• Find opportunities for process optimization across workflows.
• Prepare/build content, presentations, and key documents for the VPs.
• Partner with People Team and internal teams to align on projects and events.

Skills

Calendar management

Travel coordination

Executive support

Stakeholder management

Communication skills

Confidentiality

Job description

Figma is seeking an Executive Assistant to support three senior leaders (VP, Workplace & Real Estate; VP, Reward & Wellness; and Director, HR Operations) in a full-time SF-based role. You will manage calendars, travel, meetings, tasks, and emails, acting as a strategic partner to leadership and cross-functional teams.

You will identify opportunities to optimize executives’ time, prioritize demands, sign off on expenses, and ensure adherence to internal policies.