Executive Assistant, Design

Figma; New York, San Francisco (NY, CA); On-site; USD 127,000 - 221,000; Full time

Job summary

Figma, a leading design platform, seeks an Executive Assistant in Design to support VPs and their teams as we scale. You will partner with leadership across the broader Tech Org, handling day-to-day administrative needs and driving cross-functional rhythms to enable growth.

We value proactive problem-solving, strategic partnership, and discretion with confidential information. This role requires working PT hours and will impact both product and company-wide initiatives.

Qualifications

• 5+ years of executive support in a fast-paced tech environment.
• Affinity for AI and the ability to build creative workflows to improve operational efficiency.
• Strong written and verbal communication with trusted leadership partner experience.
• Discretion with confidential information and sound judgment.

Responsibilities

• Proactively manage VP calendars, meetings, travel arrangements, and expenses.
• Act as a delegate for the VP with expenses, PO approvals, and tooling.
• Craft agendas and logistics for large-scale meetings with cross-functional teams.
• Identify opportunities to optimize workflows around business deliverables and rhythms.
• Partner with CDO’s EA and leadership teams on design operations and long-term planning.
• Drive cross-functional alignment on projects, milestones, and events.

Skills

Executive support

Google Workspace

AI workflows

Tools

Google Workspace tools

Job description

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!

As an Executive Assistant in Design, you’ll be responsible for keeping VPs and their pillars organized as we scale for growth. In this role, you'll work directly with your leaders to manage day-to-day administrative and operational needs, partner closely with their leadership teams, and collaborate cross-functionally within the broader Tech Org. As a strategic partner with an eye for identifying gaps, you will drive processes, rhythms, and operate as a trusted partner across various stakeholders to drive outcomes. Our Design team is growing quickly, which provides an opportunity to have a tremendous impact on the success of our product and Figma as a whole.

Note: the role requires working PT hours.

What you’ll do at Figma:

• Proactively manage VP calendars, meetings, business travel arrangements, and expenses.
• Act as a delegate for the VP, signing off for expenses, PO approval, and various other tooling (as needed) with careful attention to internal policy.
• Partner with operations leadership to craft agendas and logistics for seamless large-scale meetings—tracking content readiness, taking notes, and pushing forward on relevant action items.
• Identify opportunities for workflow optimization around business deliverables, VP efficiency, and function or company rhythms.
• Be a strategic thought partner to the CDO’s EA, VPs and their leadership teams, with a focus on design operations, process, and long-term planning.
• Drive outcomes for complex problems across internal teams to ensure cross‑functional alignment on projects, company milestones, and internal events.
• Build culture and connection across company hubs and remote Figmates, bringing the team together and embodying Figma's ‘Play’ value.

Qualifications:

• 5+ years of executive support within a fast-paced tech environment, fully grasping the ability to anticipate tradeoffs and act independently to make decisions.
• An affinity for AI and the ability to build creative workflows to improve operational efficiency.
• Strong written and verbal communication skills, with sharp judgment and experience as a trusted thought partner to leaders—surfacing risks, influencing priorities, shaping how their time is spent, and representing leaders across internal and external stakeholders in person, virtually, and via email, while being unafraid to provide pushback and upward feedback.
• A thoughtful and inclusive lens with a track record of trustworthiness, reliability, and discretion with confidential information.
• Advanced-level skills in Google Suite products (Gmail, GCal, Google Drive – Docs, Sheets).

Preferred Experience:

• An affinity for Figma and an interest in becoming an expert in our product.
• Previous experience supporting technical or AI-focused teams.

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you're excited about this role but your past experience doesn't align perfectly with the points outlined in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Pay Transparency Disclosure

If based in Figma’s San Francisco or New York hub offices, this role has the annual base salary range stated below.

Annual Base Salary Range:

$127,000 - $221,000 USD

Equal Employment Opportunity Statement

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace – we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.