Executive Assistant, Chief People Officer

Figma; San Francisco (CA); On-site; USD 153,000 - 269,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Retirement plan

Parental leave

Paid time off

Job summary

Figma is seeking an Executive Assistant to support the Chief People Officer and VP, Talent, managing day-to-day administrative and operational needs while driving initiatives that advance the company’s people priorities.

You will keep leaders and teams organized, coordinate calendars and travel, cross-function with the People group, and help scale processes as Figma grows, delivering an excellent internal and external experience.

Qualifications

• 7+ years of experience in a senior administrative support role.
• Experience working in a fast-paced environment with the ability to adapt quickly to changing demands.
• Outstanding communication skills with stakeholders internally and externally.
• Ability to shift gears and prioritize based on volume and urgency.
• Proven track record of maintaining confidentiality and sound judgment in sensitive situations.

Responsibilities

• Support Executives with calendar, travel, meetings, agendas, preparation, tasks, notes, emails.
• Serve as a strategic thought and execution partner to Executives and leadership teams, focusing on team cohesion, operations, and planning.
• Identify areas to optimize the Executives’ time and make recommendations on time management, prioritization, and business needs.
• Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, milestones, and events.
• Act as a delegate by signing off on expenses, approving POs, and managing tooling with attention to internal policy.
• Find opportunities for process optimization across team and company workflows.

Skills

Executive support

Calendar management

Communications

Cross-functional collaboration

Discretion & confidentiality

Prioritization & time management

Job description

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!

We're looking for an Executive Assistant to support Figma's Chief People Officer and VP, Talent to strategically manage the day-to-day administrative and operational needs of the People organization, while also contributing significantly to projects and initiatives that help drive the company's priorities.

You’ll be responsible for keeping the leaders and teams organized, aligned, and helping them maintain focus while scaling for growth and delivering an exceptional internal and external experience.

This role will strategically manage day-to-day administrative and operational needs, infuse Figma's culture and values in the work to create a meaningful Figmate experience, and cross-functionally collaborate with the broader People Org and stakeholders across Figma.

We are looking for an experienced Executive Assistant who has supported at a VP or C-Suite level before. Experience with People or Talent Teams is a bonus.

This is a full-time role based out of our SF Hub.

What you'll do at Figma:

• Support your Executives with calendar, travel, meetings, agendas, preparation, tasks, notes, emails
• Serve as a strategic thought and execution partner to your Executives and their leadership teams, with a focus on team cohesion, operations, and planning
• Identify areas to optimize the Executives’ time and make recommendations regarding time management, prioritization, and business needs
• Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events, including ad hoc project management as needed
• Act as a delegate for your Executives by signing off on expenses, approving POs, and managing other tooling as needed, with careful attention to internal policy
• Find opportunities for process optimization across team and company workflows
• Prepare and/or build content, presentations, and key documents for your leaders

We’d love to hear from you if you have:

• 7+ years of experience in a senior administrative support role
• Experience working in a fast-paced environment with the ability to adapt quickly to changing demands
• Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally, both in person and online
• Ability to shift gears and prioritize based on volume and urgency, while anticipating needs and connecting dots across competing demands
• Proven track record of maintaining confidentiality and sound judgment in sensitive situations

While it's not required, it's an added plus if you also have:

• Experience with our product suite
• Supported teams of 100+ people (bonus points for complex global teams)
• Previous experience supporting People or Recruiting teams

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Pay Transparency Disclosure

Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location.

Figma offers equity to employees, as well as a competitive package of additional benefits, including health, dental, and vision coverage; retirement benefits with company contributions; parental leave and reproductive or family planning support; mental health and wellness benefits; and paid time off. Figma provides paid sick leave, holidays, and other leave benefits in compliance with applicable federal, state, and local laws, including the requirements of the Washington Minimum Wage Act and related regulations. Exempt employees are eligible for employer‑provided paid flexible PTO in addition to flexible paid sick leave. PTO is subject to manager approval. Additional benefits may include company recharge days, cell phone and home internet reimbursements, and a number of lifestyle spending accounts. Figma also offers sales incentive compensation for most sales roles and an annual bonus plan for eligible non‑sales roles. All compensation and benefits are subject to applicable plan terms and may be modified by Figma at any time, consistent with applicable law.

Annual Base Salary Range: $153,000—$269,000 USD

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to [e-mail]. These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.

• Holding interviews in an accessible location
• Enabling closed captioning on video conferencing
• Ensuring all written communication be compatible with screen readers
• Changing the mode or format of interviews

To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.

By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice.