Strategic EA to Chief People Officer

Figma; San Francisco (CA); On-site; USD 153,000 - 269,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Retirement plan

Parental leave

Paid time off

Job summary

Figma is seeking an Executive Assistant to support the Chief People Officer and VP, Talent, managing day-to-day administrative and operational needs while driving initiatives that advance the company’s people priorities.

You will keep leaders and teams organized, coordinate calendars and travel, cross-function with the People group, and help scale processes as Figma grows, delivering an excellent internal and external experience.

Qualifications

• 7+ years of experience in a senior administrative support role.
• Experience working in a fast-paced environment with the ability to adapt quickly to changing demands.
• Outstanding communication skills with stakeholders internally and externally.
• Ability to shift gears and prioritize based on volume and urgency.
• Proven track record of maintaining confidentiality and sound judgment in sensitive situations.

Responsibilities

• Support Executives with calendar, travel, meetings, agendas, preparation, tasks, notes, emails.
• Serve as a strategic thought and execution partner to Executives and leadership teams, focusing on team cohesion, operations, and planning.
• Identify areas to optimize the Executives’ time and make recommendations on time management, prioritization, and business needs.
• Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, milestones, and events.
• Act as a delegate by signing off on expenses, approving POs, and managing tooling with attention to internal policy.
• Find opportunities for process optimization across team and company workflows.

Skills

Executive support

Calendar management

Communications

Cross-functional collaboration

Discretion & confidentiality

Prioritization & time management

Job description

Figma is seeking an Executive Assistant to support the Chief People Officer and VP, Talent, managing day-to-day administrative and operational needs while driving initiatives that advance the company’s people priorities.

You will keep leaders and teams organized, coordinate calendars and travel, cross-function with the People group, and help scale processes as Figma grows, delivering an excellent internal and external experience.