Strategic Executive Assistant & Projects Lead

Avantor; Radnor, California (Delaware County, MO); On-site; USD 78,000 - 125,000; Full time

Benefits offered by this job

Comprehensive benefits

Paid holidays & leave

Job summary

Avantor is seeking an Executive Assistant to the President of VWR Distribution & Services and the Executive VP & CHRO. The role provides strategic administrative support, drives operational excellence, and enables priorities across the organization.

The ideal candidate brings exceptional organizational skills, business acumen, project management expertise, and discretion in a fast-paced, matrixed environment. Strong Microsoft 365 proficiency and confidentiality are essential.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• 5+ years supporting senior executives, preferably VP, SVP, CHRO, COO, or C-suite leaders.
• Demonstrated experience managing complex calendars and competing priorities.
• Exceptional written, verbal, and interpersonal communication skills.
• Advanced Microsoft Office and Microsoft 365 proficiency.
• Experience working with executive-level presentations, data reporting, and business communications.
• Ability to handle highly confidential and sensitive information with discretion.

Responsibilities

• Manage complex calendars, prioritizing competing demands and ensuring executives' time is optimized against critical business objectives.
• Act as a trusted advisor, proactively identifying scheduling conflicts and prioritization challenges.
• Prepare executives for meetings, business reviews, leadership forums, and customer interactions with briefing materials and agendas.
• Coordinate domestic and international travel arrangements in line with policy and leader preferences.
• Lead and coordinate cross-functional projects on behalf of executives, ensuring milestones and timelines remain on track.
• Leverage technology to streamline administrative processes using Workday, Microsoft 365, and automation tools.
• Plan and coordinate executive leadership meetings, capturing outcomes, decisions, and action items.

Skills

Calendar management

Project management

Executive support

Communication

Stakeholder management

Education

Bachelor's degree

Tools

Microsoft 365

Outlook

PowerPoint

Excel

SharePoint

Copilot

Job description

Avantor is seeking an Executive Assistant to the President of VWR Distribution & Services and the Executive VP & CHRO. The role provides strategic administrative support, drives operational excellence, and enables priorities across the organization.

The ideal candidate brings exceptional organizational skills, business acumen, project management expertise, and discretion in a fast-paced, matrixed environment. Strong Microsoft 365 proficiency and confidentiality are essential.