Strategic Executive Assistant—Program Team

The Fidelity Foundations - Boston, MA; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

The Fidelity Foundations, based in Boston, MA, seeks an Executive Assistant to provide comprehensive administrative support to program staff and leadership. The role focuses on calendar management, travel planning, and coordinating grant-related activities within a fast-paced nonprofit environment.

The successful candidate will coordinate with the operations and program teams, handle confidential information, draft communications, and support on special projects.

Qualifications

• Bachelor’s degree preferred; will consider equivalent education/experience.
• 2+ years of professional work experience in an office environment.

Responsibilities

• Manage calendars and scheduling for program staff and executives.
• Assist with grant-related documentation and data entry.
• Draft written communications for grantees and staff.
• Support project planning and tracking tools to meet deadlines.
• Coordinate with Grants Administration to ensure smooth grant workflows.
• Conduct background research and draft summaries for program staff.

Skills

Calendar management

Communication

Team collaboration

Problem-solving

Customer service

Education

Bachelor's degree or equivalent

Tools

MS Office

Job description

The Fidelity Foundations, based in Boston, MA, seeks an Executive Assistant to provide comprehensive administrative support to program staff and leadership. The role focuses on calendar management, travel planning, and coordinating grant-related activities within a fast-paced nonprofit environment.

The successful candidate will coordinate with the operations and program teams, handle confidential information, draft communications, and support on special projects.