Exec Admin

Fidelity Management & Research Company; Boston (MA); On-site; USD 55,000 - 69,000; Full time

Job summary

Fidelity Investments, through Fidelity TalentSource, is seeking an Executive Admin in Boston, MA to support senior leaders and manage calendars and operational tasks with discretion. The role emphasizes independence, initiative, and strong communication within a fast-paced environment.

You will contribute to a small team within Fidelity Consulting, handling confidential information and coordinating with multiple management levels to keep the business running smoothly.

Qualifications

• Bachelor's degree strongly preferred.
• 5+ years of proven experience.
• Experience managing complex calendars required.
• Experience with end-to-end ownership of operational tasks.
• Comfort supporting senior executives.
• Ability to multi-task and adjust to rapidly shifting priorities.
• Highly motivated and proactive.
• Collaborative approach.
• Detail-oriented with strong organizational skills.
• Strong Microsoft Office software knowledge (Outlook, Word, Excel, and PowerPoint).
• Effective time management and ability to prioritize multiple tasks.
• Ability to work under tight deadlines and pressure.
• Willingness to problem-solve and use resources.
• Ability to work independently.
• Strong written and verbal communication skills.

Responsibilities

• Provide support to Fidelity Consulting's Leadership Team and ensure efficient business operations.
• Manage complex calendars and coordinate scheduling for senior executives.
• Handle confidential information with discretion and professionalism.

Skills

Calendar management

Executive support

High ownership

Communication

Discretion

Team player

Proactive

Independent work

Multi-tasking

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for an Executive Admin to work in Boston, MA!

The Role

The administrative staff at Fidelity plays a vital role in the company's success. Individuals serving in these positions are recognized by their colleagues as key members of their group, department or organizational team. You will deal directly with and provide support to management at all levels of the company.

The Expertise and Skills You Bring

• A bachelor’s degree strongly preferred
• 5+ years of proven experience
• Experience managing complex calendars required
• Experience with end-to-end ownership of operational tasks
• Comfort supporting senior executives
• Ability to multi-task and adjust to rapidly shifting priorities
• Highly motivated and proactive
• Collaborative approach
• Detail-oriented with strong organizational skills
• Strong Microsoft Office software knowledge (Outlook, Word, Excel, and PowerPoint)
• Effective time management skills with ability to prioritize and balance multiple tasks simultaneously
• Comfort with tight deadlines and ability to work efficiently under time constraints and pressure
• Willingness to utilize resources to problem-solve
• Ability to work independently
• Strong written and verbal communication skills
• Ability to efficiently interact with various levels of management within the organization
• Trustworthy with highly confidential material
• Flexible and willing to assist with a variety of other duties, as needed
• Willingness to help peers and be collaborative team player

The Team

You will work collaboratively with a small team of Executive Admins to support Fidelity Consulting's Leadership Team and to fulfill operational functions required to run the business efficiently. Fidelity Consulting is a ~100-person group that provides strategic consulting services to Fidelity's businesses.

The hourly pay rate range for this position is: $40.00-50.00 per hour.
Placement in the range will vary based on job responsibilities and scope, geographic location, candidate's relevant experience, and other factors.

Please be advised that Fidelity's business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.

Company Overview

At Fidelity, we are passionate about making our financial expertise broadly accessible and effective in helping people live the lives they want! We are a privately held company that places a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to our associates. We are proud of our diverse and inclusive workplace where we respect and value our associates for their unique perspectives and experiences. For information about working at Fidelity, visit FidelityCareers.com. Fidelity Investments is an equal opportunity employer. Fidelity will reasonably accommodate applicants with disabilities who need adjustments to complete the application or interview process.

Fidelity TalentSource, is the in-house temporary staffing provider for Fidelity Investments. Unlike traditional staffing agencies, we are an internal business unit within Fidelity's Talent Acquisition team, dedicated to recruiting talent from various backgrounds for roles in Fidelity's regional and investor center locations. Our mission is to help you experience Fidelity's diverse and inclusive workplace while expanding your skill set and professional network, with the ultimate goal of conversion to full-time employment as part of Fidelity's long-term strategy.

For information about working at Fidelity TalentSource, visit FTSJobs.com.

Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments in order to complete the application or interview process. Please email us at [e-mail] if you would like to request an accommodation.