Strategic Executive Assistant, People & Culture

The Latin Academy of Recording Arts & Sciences, Inc.; Santa Monica (CA); Hybrid; USD 65,000 - 80,000; Full time

Job summary

The Recording Academy is seeking an Executive Assistant to support the Chief People & Culture Officer and the People & Culture team. You are highly organized, adaptable, and able to navigate sensitive matters with discretion and sound judgment.

You will manage complex calendars, travel, onboarding support, and the day-to-day departmental needs while coordinating with internal and external stakeholders in a fast-paced environment.

Qualifications

• Bachelor’s degree in Human Resources or similar field, or certificate in Human Resources preferred.
• 3+ years of related administrative experience, preferably in a Human Resources environment, and/or equivalent combination of education and experience.
• Familiarity with recruiting, human resources processes, and industry best practices preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Planner, and SharePoint).
• Experience with HR databases/HRIS systems. Workday preferred.
• Familiarity with AI-powered tools and the ability to leverage emerging technologies to improve efficiency, streamline workflows, and support day-to-day productivity.
• Excellent organizational skills and attention to detail with the ability to maintain accessible information, manage competing priorities, and work efficiently in a fast-paced environment.
• Excellent interpersonal skills with a high level of professionalism, discretion, and ability to maintain confidentiality.
• Ability to maintain professionalism, composure, and adaptability in sensitive and high-profile situations.
• Ability to adapt quickly to shifting priorities, changing circumstances, and unexpected needs while maintaining organization and effectiveness.
• Strong written and verbal communication skills with the ability to communicate professionally, diplomatically, and effectively across all levels of the organization.
• Flexibility to work extended hours as needed based on business and event requirements.

Responsibilities

• Serve as a key point of contact for employees, candidates, new hires, vendors, and internal/external stakeholders, responding to inquiries and coordinating with appropriate People & Culture team members as needed.
• Provide administrative support including calendar management, travel coordination, expense reconciliation, and correspondence.
• Support the New Hire Buddy Program as initial contact and onboarding coordination.
• Update and publish internal company newsletter and announcements.
• Complete and respond to employment verification requests from authorized vendors and third-party organizations.
• Track departmental initiatives, action items, approvals, and deliverables.
• Assist with coordination and execution of employee programs, departmental initiatives, meetings, and high-profile events.
• Coordinate with internal teams and external auditors for audit-related requirements.
• Perform additional People & Culture administrative responsibilities as needed.

Skills

Calendar management

Communication skills

Discretion

Interpersonal skills

Organizational skills

Professionalism

Confidentiality

Adaptability

Time management

Meeting coordination

Travel coordination

Stakeholder management

Education

Bachelor’s degree in Human Resources or related field

Tools

Microsoft Office Suite

HRIS/HR databases (Workday preferred)

Job description

The Recording Academy is seeking an Executive Assistant to support the Chief People & Culture Officer and the People & Culture team. You are highly organized, adaptable, and able to navigate sensitive matters with discretion and sound judgment.

You will manage complex calendars, travel, onboarding support, and the day-to-day departmental needs while coordinating with internal and external stakeholders in a fast-paced environment.