Executive Assistant to People & Culture Lead — Hybrid

Recording Academy; Santa Monica (CA); Hybrid; USD 62,000 - 83,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401k match

Generous paid time off

Job summary

Recording Academy in Santa Monica is seeking an Executive Assistant to provide high-level administrative support to the Chief People & Culture Officer and People & Culture team. The role requires managing complex calendars, travel, and onboarding activities in a hybrid office setting.

Key responsibilities include coordinating with vendors, updating the internal newsletter, handling employment verifications, and supporting HR initiatives and audits.

Qualifications

• Bachelor’s degree in Human Resources or similar field, or certificate in Human Resources preferred.
• 3+ years of related administrative experience, preferably in a Human Resources environment, and/or equivalent combination of education and experience.
• Familiarity with recruiting, human resources processes, and industry best practices preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Planner, and SharePoint).
• Experience with HR databases/HRIS systems. Workday preferred.
• Familiarity with AI-powered tools and the ability to leverage emerging technologies to improve efficiency, streamline workflows, and support day-to-day productivity.
• Excellent organizational skills and attention to detail with the ability to maintain accessible information, manage competing priorities, and work efficiently in a fast-paced environment.
• Excellent interpersonal skills with a high level of professionalism, discretion, and ability to maintain confidentiality.
• Ability to maintain professionalism, composure, and adaptability in sensitive and high-profile situations.
• Ability to adapt quickly to shifting priorities, changing circumstances, and unexpected needs while maintaining organization and effectiveness.
• Strong written and verbal communication skills with the ability to communicate professionally, diplomatically, and effectively across all levels of the organization.
• Flexibility to work extended hours as needed based on business and event requirements.

Responsibilities

• Serve as a key point of contact for employees, candidates, new hires, vendors, and internal/external stakeholders.
• Provide administrative and operational support to the Chief People & Culture Officer, including calendar management, travel coordination, expense reconciliation, and day-to-day dept. support.
• Support the New Hire Buddy Program by coordinating buddy assignments and onboarding.
• Update and maintain the internal company newsletter and publish organizational updates.
• Complete and respond to employment verification requests from authorized vendors and third parties.
• Track departmental initiatives, action items, approvals, and deliverables.
• Assist with coordination and execution of employee programs, meetings, and high-profile events.
• Coordinate with internal teams and external auditors for document requests and audit support.

Skills

Admin support

Calendar management

Interpersonal skills

Discretion/confidentiality

MS Office

AI tools

HRIS

Education

Bachelor’s in HR or related field

Tools

HRIS/Workday

Microsoft Office Suite

Job description

Recording Academy in Santa Monica is seeking an Executive Assistant to provide high-level administrative support to the Chief People & Culture Officer and People & Culture team. The role requires managing complex calendars, travel, and onboarding activities in a hybrid office setting.

Key responsibilities include coordinating with vendors, updating the internal newsletter, handling employment verifications, and supporting HR initiatives and audits.