Executive Assistant to CFO & CPCO, Board Liaison

Academy of Motion Picture Arts and Sciences; Beverly Hills (CA); Hybrid; USD 41,000 - 45,000; Full time

Benefits offered by this job

Hybrid work model

401k retirement plan with companymatch

Employee discounts

Job summary

Academy of Motion Picture Arts and Sciences is seeking an Administrative Assistant to provide critical support to the Chief Financial Officer and Chief People and Culture Officer. This role also coordinates governance activities for the Academy Board of Governors and Academy Museum Board of Trustees, handling confidential records and executive communications.

The ideal candidate will be productive, analytical, detail-oriented, and capable of anticipating needs across offices.

Qualifications

• Bachelor's degree in a business-related field or equivalent experience.
• 2+ years of administrative experience supporting an executive office.
• 1 year of experience supporting a board or board committees.
• Experience supporting multiple executives simultaneously.
• Ability to manage confidential information and documents.
• Strong organizational skills and ability to balance multiple tasks.

Responsibilities

• Provide core administrative support including managing calendars, expense reports, reconciling credit card expenditures, and coordinating priorities.
• Reconcile and process department invoices for payment.
• Maintain a centralized budget tracking system for the Chief People and Culture Officer's budgets.
• Schedule appointments and coordinate travel arrangements for meetings and travel.
• Oversee logistics for meetings and events, including conference room reservations, virtual meeting coordination, catering, guest reception, and meeting support.
• Create Excel spreadsheets and reports to track projects and assigned work.
• Serve as the primary administrator for Academy Board of Governors and Academy Museum Board committees, scheduling meetings, drafting agendas, preparing materials, and coordinating communications.
• Draft and distribute committee meeting minutes and governance records; publish agendas in Govenda or designated systems.
• Track committee action items and work plans; follow up with liaisons as appropriate.
• Provide administrative support for quarterly 401(k) meetings, including minutes and executive summaries.
• Participate in periodic internal audits and resolve discrepancies.
• Write and edit communications, reports, letters, and instructional documents.
• Organize and maintain confidential files and databases; manage emails and phone communications.

Skills

Administrative support

Executive support

MS Office

Communication skills

Confidentiality

Multitasking

Organizational skills

Education

Bachelor's degree in business-related field

Tools

Airtable

Microsoft Access

Job description

Academy of Motion Picture Arts and Sciences is seeking an Administrative Assistant to provide critical support to the Chief Financial Officer and Chief People and Culture Officer. This role also coordinates governance activities for the Academy Board of Governors and Academy Museum Board of Trustees, handling confidential records and executive communications.

The ideal candidate will be productive, analytical, detail-oriented, and capable of anticipating needs across offices.