Strategic Executive Assistant & Operations Partner

ohiohealth; United States; On-site; USD 70,000 - 110,000; Full time

Job summary

OhioHealth is seeking an Executive Assistant III to act as a strategic business partner to Senior Vice Presidents and Executive Vice Presidents. The role leads complex executive office operations, coordinates governance activities, and supports enterprise priorities with discretion and initiative.

The position supports high-level decision-making, develops and maintains confidential documentation, and drives standardization and process improvements across the organization.

Responsibilities

• Serves as a strategic executive business partner to Senior Vice Presidents or Executive Vice Presidents by managing executive priorities, anticipating needs, coordinating critical activities, and supporting effective execution of enterprise leadership responsibilities.
• Leads executive office operations by developing systems, processes, tools, dashboards, documentation, and communication routines that strengthen organization, accountability, and visibility to key enterprise priorities.
• Manages highly complex executive calendars, priorities, travel, protocol, and leadership logistics by resolving conflicts, coordinating internal and external meetings, preparing materials, and ensuring executives are prepared for decisions, discussions, and follow-up actions.
• Coordinates governance activities, Board of Directors support, executive leadership meetings, retreats, strategic planning sessions, and related documentation by organizing information, preparing materials, tracking outcomes, and ensuring timely follow-through.
• Develops, edits, and coordinates executive briefings, presentations, reports, talking points, dashboards, and enterprise communications to support clear, timely, and effective information sharing with senior leaders, board members, physicians, community leaders, and external stakeholders.
• Leads or coordinates complex enterprise administrative initiatives and cross-functional projects by tracking priorities, monitoring milestones, identifying risks, organizing decision points, and communicating timelines, outcomes, and next steps.
• Serves as a trusted liaison and representative of executive priorities with senior leaders, board members, physicians, community leaders, external organizations, and internal stakeholders to support alignment, collaboration, and effective issue resolution.
• Maintains highly confidential and sensitive information, including legal and governance records, executive compensation activities, mergers and acquisitions information, business, personnel, and strategic planning materials, with exceptional discretion, sound judgment, and adherence to organizational policies.
• Exercises independent judgment to make decisions regarding executive office operations, prioritization, information flow, meeting readiness, and escalation of sensitive or time-critical matters.
• Supports long-range planning, strategic goal development, organizational transformation projects, operational excellence initiatives, and executive performance tracking through dashboards, scorecards, benchmarking information, and decision-support materials.
• Coordinates executive involvement in community outreach, philanthropic initiatives, governmental relations, strategic partnerships, acquisitions, affiliations, or other major organizational initiatives as delegated.
• Mentors Executive Assistant I and II roles, contributes to administrative support standards, assists with onboarding and professional development, and promotes consistency and operational excellence across executive support functions.
• Identifies, recommends, and leads improvements to executive office workflows, governance documentation, communication practices, and administrative processes to enhance efficiency, consistency, and executive effectiveness.

Job description

OhioHealth is seeking an Executive Assistant III to act as a strategic business partner to Senior Vice Presidents and Executive Vice Presidents. The role leads complex executive office operations, coordinates governance activities, and supports enterprise priorities with discretion and initiative.

The position supports high-level decision-making, develops and maintains confidential documentation, and drives standardization and process improvements across the organization.