Strategic Executive Assistant & Operations Partner

Advantage Insurance; San Juan (PR); On-site; USD 42,000 - 64,000; Full time

Job summary

Advantage Insurance seeks an experienced Administrative Assistant to support executives and optimize daily operations in San Juan, Puerto Rico. You will manage calendars, coordinate meetings and travel, and oversee cross-functional initiatives with discretion.

The ideal candidate is bilingual in English and Spanish, highly organized, capable of independent work, and a collaborative team player who maintains audit-ready records and efficient processes.

Qualifications

• Bachelor’s or associate’s degree in Business Administration, Office Management, or related field (or equivalent experience).
• 3–5 years of administrative or office support experience in corporate or fast-paced environments.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Proven calendar management, scheduling, and meeting coordination skills.

Responsibilities

• Manage and prioritize executive calendars and align schedules with priorities.
• Coordinate meeting logistics, prepare materials, and track action items with follow-up.
• Provide advanced administrative support to leadership and cross-functional initiatives.
• Liaise with internal and external stakeholders, handling communications discreetly.
• Prepare, analyze, and maintain reports and tracking tools for decision-making.

Skills

Bilingual English/Spanish

Strong organizational skills

Prioritization

Independent work

Team player

Relationship building

Adaptability

Accountability

Judgement & discretion

Education

Bachelor’s or Associate degree in Business Administration/Office Management

Tools

Microsoft Office

Job description

Advantage Insurance seeks an experienced Administrative Assistant to support executives and optimize daily operations in San Juan, Puerto Rico. You will manage calendars, coordinate meetings and travel, and oversee cross-functional initiatives with discretion.

The ideal candidate is bilingual in English and Spanish, highly organized, capable of independent work, and a collaborative team player who maintains audit-ready records and efficient processes.