Administrative Assistant

STI; San Juan (PR); Hybrid; USD 30,000 - 40,000; Full time

Job summary

STI in San Juan, Puerto Rico, is seeking a motivated Facilities/Office Support professional for a hybrid role requiring on-site presence 2–3 days per week. You will work with a dynamic team to manage administrative tasks and support office operations.

The ideal candidate demonstrates excellent communication skills in English and Spanish, proficiency with Microsoft Office, and the ability to multitask in a fast-paced environment while ensuring accuracy and attention to detail.

Qualifications

• Excellent verbal/written communication and interpersonal skills.
• Fluent in English and Spanish; strong translation ability.
• Ability to multitask in a fast-paced environment.
• Attention to detail in all tasks.

Responsibilities

• Maintain employee parking passes
• Maintain employee and visitor office badges
• Receive packages
• Coordinate with building manager for maintenance, inspections, or required drills
• Stock office supplies and maintain inventory
• Assist with research, planning, and coordination of team events
• Assist with planning and coordination of meetings
• Assist with research, planning, and coordination of CSR events
• Coordinate gathering certifications needed to do business in PR from government agencies
• Enter/review team members’ expense reports
• Translate documents between Spanish and English

Skills

Communication skills

Bilingual English/Spanish

Multitasking

Attention to detail

Tools

Microsoft Office

Job description

This is an exciting hybrid opportunity to join a fast-paced, engaging team environment.We take an innovative and collaborative approach to supporting our client, working in an agile environment while using emerging technologies. You will be interacting with a dynamic team of people, with opportunities to learn and grow in your career. This is a hybrid role, requiring the candidate to be on-site 2-3 days per week at our office in San Juan, Puerto Rico.

Your future duties and responsibilities

Responsibilities will include but are not limited to:

Facilities POC

• Maintain employee parking passes


• Maintain employee and visitor office badges


• Receive packages


• Coordinate with building manager for any maintenance, inspections, or required drills


• Stock office supplies and maintain inventory

In office events

• Assist with research, planning, and coordination of team events


• Assist with planning and coordination of meetings


• Assist with research, planning, and coordination of CSR events

Certifications

• Coordinate gathering certifications needed to do business in PR from government agencies

PMO activities

• Enter/review team members’ expense reports

Other

Assist with translation of documents from Spanish to English and English to Spanish

Required qualifications to be successful in this role

Excellent verbal/written communication and interpersonal skills and must be outgoing and proactive in order to accomplish tasks

Experience with Microsoft Office applications (Word, PowerPoint, Excel)

Flexibility, ability to multitask and handle a fast-paced work environment

Attention to detail

Excellent verbal/written skills in both English and Spanish.