Strategic Executive Assistant: HR & Legal Ops

Financial Edge; San Juan (PR); On-site; USD 42,000 - 62,000; Full time

Job summary

Financial Edge in San Juan, Puerto Rico, seeks an experienced Executive/Administrative Assistant to support leaders and teams by coordinating calendars, meetings, travel, and information flow. You will prepare reports, manage documentation for audits, and liaise with internal and external stakeholders, handling confidential matters with discretion and professionalism.

This role requires bilingual communication in English and Spanish, strong organizational skills, and the ability to work

Qualifications

• Fluency in English and Spanish, written and spoken.
• Excellent organizational skills with high attention to detail.
• Ability to prioritize tasks and meet multiple deadlines.
• Ability to work independently with minimal supervision.
• Collaborates effectively across departments.

Responsibilities

• Manage and prioritize executive calendars with independent judgment.
• Coordinate meetings, prep materials, and follow-up aligned with leadership.
• Provide advanced administrative and operational support to leadership.
• Liaise with internal and external stakeholders while handling communications discreetly.
• Prepare and maintain reports and tracking tools for decision-making.
• Develop and maintain document management systems for audits and compliance.
• Plan complex domestic and international travel and manage expenses.
• Oversee office operations and vendor coordination.

Skills

Bilingual English/Spanish

Organizational skills

Calendar management

Independent worker

Cross-functional teamwork

Education

Bachelor’s or associate’s degree in Business Administration

Tools

Microsoft Office

Job description

Financial Edge in San Juan, Puerto Rico, seeks an experienced Executive/Administrative Assistant to support leaders and teams by coordinating calendars, meetings, travel, and information flow. You will prepare reports, manage documentation for audits, and liaise with internal and external stakeholders, handling confidential matters with discretion and professionalism.

This role requires bilingual communication in English and Spanish, strong organizational skills, and the ability to work