Strategic Executive Assistant & Operations Partner

Input Output Group; Longmont (CO); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k)

Health Savings Account (HSA)

Life insurance

Paid time off

Laptop reimbursement

Learning & Development opportunities

Fully on-site, Longmont

Job summary

Hoskinson Family Office in Longmont, Colorado seeks an exceptional Executive Assistant to partner with the Principal on business and personal initiatives. The role emphasizes calendar management, note-taking, and operational systems, with travel across domestic and international locations.

Join a fast-paced, on-site environment requiring 5+ years of senior-exec support, strong communication, discretion, and AI-enabled workflow optimization. Travel ~20–30% is expected.

Qualifications

• 5+ years of experience supporting senior executives, founders, or leadership teams.
• Willingness to work on-site full-time in Longmont, Colorado.
• Ability and willingness to travel domestically and internationally ~20–30%.
• Exceptional organizational skills and the ability to manage multiple priorities.
• Strong systems-thinking, documentation, and executive presence.

Responsibilities

• Manage highly complex calendars, prioritization, and communications across entities and time zones.
• Coordinate domestic and international travel logistics and contingencies.
• Capture high-fidelity notes and maintain action logs, decision logs, and trackers.
• Design and maintain scalable workflows, SOPs, trackers, and organizational systems.
• Leverage AI tools to improve research, scheduling, and execution.
• Ensure discretion and confidentiality in all operations.

Skills

Executive support

Calendar management

Note-taking

AI tools

Systems thinking

Communication

Discretion

Travel readiness

Tools

Google Workspace

Slack

Notion

Jira

Confluence

Job description

Hoskinson Family Office in Longmont, Colorado seeks an exceptional Executive Assistant to partner with the Principal on business and personal initiatives. The role emphasizes calendar management, note-taking, and operational systems, with travel across domestic and international locations.

Join a fast-paced, on-site environment requiring 5+ years of senior-exec support, strong communication, discretion, and AI-enabled workflow optimization. Travel ~20–30% is expected.