Strategic Executive Assistant & Operations Partner

Tim Tebow Foundation; Jacksonville (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

The Tim Tebow Foundation is seeking an Executive Assistant to support the President, ensuring strategic calendar management, proactive obstacle removal, and efficient travel planning. The role requires strong organizational and communication skills and a commitment to the mission.

You will translate the President's vision into actionable plans, coordinate cross-functional initiatives, and maintain confidential stakeholder relationships with discretion and professionalism.

Qualifications

• 5+ years of experience supporting senior executives or organizational leaders in fast-paced environments.
• Demonstrated success managing complex priorities, coordinating projects, and driving execution with attention to detail.
• Outstanding organizational, communication, and project management skills.
• Exceptional written communication for professional correspondence, presentations, and executive materials.
• Strong executive presence with senior leaders, donors, ministry partners, and other stakeholders.
• Highly proactive with ability to anticipate needs and exercise sound judgment in dynamic situations.
• Ability to influence across teams and build alignment without relying on positional authority.
• High emotional intelligence, discretion, and confidentiality when handling information.
• Proficiency with Microsoft Office Suite, project management software, and modern productivity technologies.
• Passion for the mission of the Tim Tebow Foundation and a commitment to serving with excellence.

Responsibilities

• Manage the President's calendar strategically, protecting time for leadership, decision-making, relationship building, and personal sustainability.
• Anticipate upcoming priorities and proactively remove obstacles before they become distractions.
• Prepare agendas, materials, briefing documents, and decision support resources for effective leadership.
• Track commitments, action items, and follow-up to ensure priorities move forward.
• Support travel planning, scheduling, and logistics with discretion and attention to detail.
• Translate ideas and commitments into actionable plans, coordinating next steps and ensuring initiatives move to completion.
• Monitor progress on strategic initiatives by tracking milestones and risks.
• Coordinate cross-functional projects on behalf of the President, keeping leaders aligned.
• Keep the President informed of emerging priorities and opportunities requiring executive attention.
• Serve as the President's second brain by maintaining organizational awareness and closing the loop on initiatives.
• Coordinate communication and follow-up with key donors, ministry partners, board members, and strategic stakeholders.
• Help steward relationships with timely communication, preparation, and follow-through.
• Reflect Tim Tebow Foundation's values and maintain professionalism and discretion.
• Partner with senior leaders to ensure alignment and organizational clarity.
• Foster cross-department collaboration and eliminate unnecessary complexity.
• Develop systems to improve executive workflows, documentation, and accountability.
• Champion thoughtful integration of AI and emerging technologies to improve effectiveness.

Skills

Calendar management

Executive support

Stakeholder communication

Project coordination

Tools

Microsoft Office Suite

Project management software

Job description

The Tim Tebow Foundation is seeking an Executive Assistant to support the President, ensuring strategic calendar management, proactive obstacle removal, and efficient travel planning. The role requires strong organizational and communication skills and a commitment to the mission.

You will translate the President's vision into actionable plans, coordinate cross-functional initiatives, and maintain confidential stakeholder relationships with discretion and professionalism.