Executive Assistant

Tim Tebow Foundation; Jacksonville (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

The Tim Tebow Foundation is seeking an Executive Assistant to support the President, ensuring strategic calendar management, proactive obstacle removal, and efficient travel planning. The role requires strong organizational and communication skills and a commitment to the mission.

You will translate the President's vision into actionable plans, coordinate cross-functional initiatives, and maintain confidential stakeholder relationships with discretion and professionalism.

Qualifications

• 5+ years of experience supporting senior executives or organizational leaders in fast-paced environments.
• Demonstrated success managing complex priorities, coordinating projects, and driving execution with attention to detail.
• Outstanding organizational, communication, and project management skills.
• Exceptional written communication for professional correspondence, presentations, and executive materials.
• Strong executive presence with senior leaders, donors, ministry partners, and other stakeholders.
• Highly proactive with ability to anticipate needs and exercise sound judgment in dynamic situations.
• Ability to influence across teams and build alignment without relying on positional authority.
• High emotional intelligence, discretion, and confidentiality when handling information.
• Proficiency with Microsoft Office Suite, project management software, and modern productivity technologies.
• Passion for the mission of the Tim Tebow Foundation and a commitment to serving with excellence.

Responsibilities

• Manage the President's calendar strategically, protecting time for leadership, decision-making, relationship building, and personal sustainability.
• Anticipate upcoming priorities and proactively remove obstacles before they become distractions.
• Prepare agendas, materials, briefing documents, and decision support resources for effective leadership.
• Track commitments, action items, and follow-up to ensure priorities move forward.
• Support travel planning, scheduling, and logistics with discretion and attention to detail.
• Translate ideas and commitments into actionable plans, coordinating next steps and ensuring initiatives move to completion.
• Monitor progress on strategic initiatives by tracking milestones and risks.
• Coordinate cross-functional projects on behalf of the President, keeping leaders aligned.
• Keep the President informed of emerging priorities and opportunities requiring executive attention.
• Serve as the President's second brain by maintaining organizational awareness and closing the loop on initiatives.
• Coordinate communication and follow-up with key donors, ministry partners, board members, and strategic stakeholders.
• Help steward relationships with timely communication, preparation, and follow-through.
• Reflect Tim Tebow Foundation's values and maintain professionalism and discretion.
• Partner with senior leaders to ensure alignment and organizational clarity.
• Foster cross-department collaboration and eliminate unnecessary complexity.
• Develop systems to improve executive workflows, documentation, and accountability.
• Champion thoughtful integration of AI and emerging technologies to improve effectiveness.

Skills

Calendar management

Executive support

Stakeholder communication

Project coordination

Tools

Microsoft Office Suite

Project management software

Job description

Responsibilities

Executive Effectiveness

• Manage the President's calendar strategically, protecting time for leadership, decision-making, relationship building, and personal sustainability.


• Anticipate upcoming priorities and proactively remove obstacles before they become distractions.


• Prepare agendas, meeting materials, briefing documents, presentations, and decision support resources that enable effective leadership.


• Serve as the President's trusted operational partner by tracking commitments, action items, and follow-up to ensure priorities continue moving forward.


• Support travel planning, scheduling, and logistics with excellence, discretion, and attention to detail.

Strategic Execution

• Translate the President's ideas, vision, and commitments into actionable plans, coordinating next steps and ensuring initiatives move from concept to completion.


• Monitor progress on strategic initiatives by tracking milestones, identifying risks, and maintaining accountability for outcomes.


• Coordinate cross-functional projects on behalf of the President, ensuring leaders remain aligned and informed.


• Keep the President aware of emerging priorities, potential obstacles, and opportunities requiring executive attention.


• Serve as the President's "second brain" by maintaining organizational awareness, remembering key commitments, and helping close the loop on important initiatives.

Relationship Stewardship

• Coordinate communication and follow-up with key donors, ministry partners, board members, business leaders, and strategic stakeholders.


• Help steward important relationships by ensuring timely communication, thoughtful preparation, and meaningful follow-through.


• Exercise exceptional professionalism, discretion, confidentiality, and sound judgment when representing the President internally and externally.


• Support the President in cultivating relationships that advance the mission and strengthen the Foundation's influence.

Organizational Alignment

• Partner closely with senior leaders to ensure priorities remain aligned, communication is clear, and organizational commitments stay on track.


• Foster collaboration across departments by connecting people, information, and initiatives that strengthen execution.


• Communicate updates, meeting outcomes, and action items that promote organizational clarity and accountability.


• Recognize opportunities to improve coordination, eliminate unnecessary complexity, and increase organizational effectiveness.

Operational Excellence

• Develop and maintain systems that improve executive workflows, organization, documentation, and follow-through.


• Champion the thoughtful integration of AI and emerging technologies to improve executive effectiveness, project execution, and operational efficiency while maintaining excellent judgment, authentic relationships, and personal accountability.


• Continuously identify opportunities to improve processes, increase efficiency, and enhance the overall effectiveness of the President's office.


• Reflect and reinforce the Tim Tebow Foundation's Core Values and Non-Negotiables in every interaction while cultivating trust, humility, excellence, and servant leadership.

Qualifications

• 5+ years of experience supporting senior executives or organizational leaders in a fast-paced, high-responsibility environment.


• Demonstrated success managing complex priorities, coordinating projects, and driving execution with exceptional attention to detail.


• Outstanding organizational, communication, and project management skills.


• Exceptional written communication with the ability to prepare professional correspondence, presentations, reports, and executive materials.


• Strong executive presence with the ability to interact confidently and professionally with senior leaders, major donors, ministry partners, business executives, public officials, and other influential stakeholders.


• Highly proactive with the ability to anticipate needs, solve problems independently, and exercise sound judgment in dynamic situations.


• Demonstrated ability to influence across teams and build alignment without relying on positional authority.


• High emotional intelligence, relational maturity, and unwavering discretion when handling confidential information.


• Proficiency with Microsoft Office Suite, project management software, and modern productivity technologies.


• Passion for the mission of the Tim Tebow Foundation and a demonstrated commitment to serving with excellence, humility, integrity, and stewardship.

Who You Are

• Strategic Thinker: You naturally connect ideas, anticipate needs, and see how individual actions contribute to larger organizational priorities.


• Execution Partner: You thrive on bringing clarity to complexity, transforming vision into action, and ensuring meaningful work gets completed.


• Trusted Advisor: You exercise wisdom, discretion, and sound judgment while handling sensitive information and representing executive leadership.


• Relationship Steward: You build trust easily, communicate with warmth and professionalism, and steward meaningful relationships with excellence.


• Systems Builder: You identify opportunities to improve processes, create efficiencies, and develop systems that enable sustainable growth.


• Calm Under Pressure: You remain composed, adaptable, and solution-oriented while managing competing priorities in a dynamic environment.


• Mission Multiplier: You understand that your greatest contribution is enabling others to maximize their effectiveness, ultimately advancing the mission and impact on lives through faithful stewardship of leadership capacity.


• Values-Aligned: You embrace and model the Core Values and Non-Negotiables of the Tim Tebow Foundation, serving as a trusted ambassador of the ministry in every interaction.