Strategic Executive Assistant & Operations Chief of Staff

Insideoutva; Idaho; Híbrido; USD 22.000 - 28.000; Jornada completa

Descripción de la vacante

Insideoutva is seeking an Executive Assistant / Chief of Staff to act as the executive's operational proxy, managing complex scheduling, cross‑department coordination, and proactive governance across multiple growth lines. You will build Excel playbooks, implement AI workflows, and enforce priorities to enable strategic focus.

The role requires sharp, proactive execution, strong English communication, and the ability to operate across international time zones with occasional travel support.

Formación

• Experience supporting a founder/CEO in operations, projects, or chief-of-staff roles.
• Advanced Excel proficiency with multi-sheet models and quoting/calculation logic.
• Entrepreneurial, proactive drive; able to manage up and focus on priorities.
• Practical experience using AI platforms (Claude/ChatGPT/Copilot) for workflow automation.
• Excellent written and spoken English suitable for high-level professional communication.
• C1 level English; able to communicate strictly in English during shift.
• Strong attention to logistics and sequencing to prevent downstream failures.

Responsabilidades

• Manage complex scheduling and travel across multiple programs and time zones.
• Coordinate cross-department tasks and ensure proper handoffs in sequence.
• Gatekeep executive calendar, triage issues, and enforce deadlines.
• Prepare and review customer-facing documents, contracts, and proposals.
• Develop and maintain AI-driven tracking tools and dashboards to streamline admin tasks.
• Document and own SOPs across Cruise, Military, and Commercial verticals.
• Onboard via shadowing before taking independent ownership.

Conocimientos

Executive support

Advanced Excel

Entrepreneurial drive

AI fluency

Flawless English

C1 English level

High-attention logistics

Herramientas

Claude

ChatGPT

Microsoft Copilot

Deel

Teams

Google Meet

Slack

Descripción del empleo

Insideoutva is seeking an Executive Assistant / Chief of Staff to act as the executive's operational proxy, managing complex scheduling, cross‑department coordination, and proactive governance across multiple growth lines. You will build Excel playbooks, implement AI workflows, and enforce priorities to enable strategic focus.

The role requires sharp, proactive execution, strong English communication, and the ability to operate across international time zones with occasional travel support.