Strategic Executive Assistant & Office Ops Lead

First-Business-Bank; Town of Brookfield (WI); On-site; USD 52,000 - 72,000; Full time

Job summary

Executive Assistant & Office Manager at First Business Bank in Brookfield, WI, is a full-time, on-site role supporting senior leaders, coordinating priorities, and maintaining a professional, welcoming office environment.

Reporting to the Southeast Wisconsin Market President, you will balance executive-level support with market operations, event planning, and day-to-day administration to help the office run smoothly.

Qualifications

• Associate degree or equivalent combination of education, training, and relevant experience preferred.
• Five or more years of experience in executive support, office management, business operations, or a related administrative leadership role.
• Ability to work onsite at our Brookfield bank location.
• The confidence, professionalism, and maturity to work effectively with senior leaders, clients, board and advisory board members, and external partners.
• Strong organizational and project coordination skills, with the ability to manage multiple priorities and adapt quickly as business needs change.
• Sound independent judgment, discretion, and the ability to handle confidential information appropriately.
• A proactive mindset and the ability to anticipate needs, take ownership, and follow through with minimal direction.
• Excellent written, verbal, and interpersonal communication skills, along with the ability to build trusted relationships across all levels of an organization.
• An adaptable and resourceful approach, with the ability to move comfortably between routine operational responsibilities and complex, high-visibility assignments.
• Strong technology skills, including Microsoft 365 applications such as Outlook, Word, Excel, PowerPoint, and Teams; experience with Salesforce is a plus.

Responsibilities

• Coordinate priorities, communications, meetings, presentations, and other administrative and operational activities for market and company leaders.
• Provide reporting, business coordination, and organizational support that helps leadership teams execute market priorities and business initiatives.
• Lead the planning and coordination of employee, client, community, and sponsorship events while helping represent the Bank in the communities we serve.
• Help ensure the Brookfield office remains organized, welcoming, efficient, and ready to support employees, clients, and visitors.

Skills

Executive support

Office management

Business operations

Relationship management

Office operations

Project coordination

Communication

Microsoft 365

Salesforce

Education

Associate degree or equivalent

Tools

Microsoft 365

Salesforce

Job description

Executive Assistant & Office Manager at First Business Bank in Brookfield, WI, is a full-time, on-site role supporting senior leaders, coordinating priorities, and maintaining a professional, welcoming office environment.

Reporting to the Southeast Wisconsin Market President, you will balance executive-level support with market operations, event planning, and day-to-day administration to help the office run smoothly.