Strategic Executive Assistant & Office Operations Leader

Access Analytix; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

Access Analytix is seeking an Executive Assistant & Office Operations Manager in Chicago to support the leadership team and keep the office running smoothly. This hands-on role combines executive support, office management, and HR administration, requiring proactive ownership of daily operations and confidential handling of information.

The ideal candidate brings 3–5 years of relevant experience, strong organizational and communication skills, and proficiency with GSuite and Slack.

Qualifications

• 3–5 years in office management or executive support.
• Strong written and verbal communication.
• Discretion with confidential information and sensitive records.

Responsibilities

• Provide high-level executive support to the founders.
• Manage calendars, scheduling, and meeting logistics.
• Coordinate internal and external meetings, agendas, materials, and follow-ups.
• Arrange travel and related logistics.
• Prepare and organize documents, correspondence, and presentations.
• Maintain confidentiality and exercise sound judgment.
• Support special projects and ad-hoc initiatives.
• Provide personal assistance to the founders as needed.
• Own the office environment and ensure a welcoming, organized space.

Skills

Organizational skills

Communication

Discretion

Adaptability

Time management

Tools

GSuite

Slack

Job description

Access Analytix is seeking an Executive Assistant & Office Operations Manager in Chicago to support the leadership team and keep the office running smoothly. This hands-on role combines executive support, office management, and HR administration, requiring proactive ownership of daily operations and confidential handling of information.

The ideal candidate brings 3–5 years of relevant experience, strong organizational and communication skills, and proficiency with GSuite and Slack.