Strategic Executive Assistant & Office Operations Lead

Ultimate Staffing; Minneapolis (MN); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

401(k) with company match

Job summary

Ultimate Staffing seeks an Executive Assistant / Office Administrator to support the COO and leadership team, ensuring smooth day-to-day operations and cross-functional collaboration with sales, finance, legal, HR, and vendor management.

The role is onsite in Minnetonka, with a schedule from 8am–5pm, Monday through Friday. It offers a contract-to-hire path after 5 months and a competitive pay range of $55k–$65k plus benefits.

Qualifications

• 3+ years of administrative or executive support experience.
• Experience supporting executive leadership teams is required.
• Experience coordinating meetings and documenting meeting notes.

Responsibilities

• Manage calendars, schedule meetings, and coordinate executive appointments.
• Prepare agendas, presentations, and supporting documents.
• Take notes and distribute follow-up actions.
• Draft and format business documents and reports.
• Assist with onboarding and new employee coordination.
• Serve as primary contact for office inquiries.
• Coordinate office supplies, vendor relationships, and facility needs.
• Enter and maintain data in company systems; ensure confidentiality.

Skills

Executive support

Calendar management

Meeting coordination

MS Office

Data entry accuracy

Organization

Time management

Tools

Microsoft Office

Job description

Ultimate Staffing seeks an Executive Assistant / Office Administrator to support the COO and leadership team, ensuring smooth day-to-day operations and cross-functional collaboration with sales, finance, legal, HR, and vendor management.

The role is onsite in Minnetonka, with a schedule from 8am–5pm, Monday through Friday. It offers a contract-to-hire path after 5 months and a competitive pay range of $55k–$65k plus benefits.