Strategic Executive Assistant & Office Operations

Ilba; Chicago, Northern (IL, KY); Hybrid; USD 41,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Paid parental leave

Life insurance

Job summary

WGN-TV seeks an organized Executive Assistant to support the VP/General Manager and oversee administrative, facilities, and employee engagement functions. The role partners with executive leadership to ensure efficient daily operations and a positive workplace.

The ideal candidate multitasks across calendars, travel, events, and communications while handling confidential information with discretion. Broadcast environment experience is preferred, with proficiency in Microsoft Office and Teams.

Qualifications

• 3+ years of experience in executive support, office management, operations, or related administrative roles.
• Strong organizational, project management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Proven ability to handle confidential and sensitive information with discretion.
• Experience coordinating meetings, events, travel arrangements, and executive schedules.

Responsibilities

• Provide comprehensive executive support to the VP/General Manager, including calendars, travel, expenses, and meetings.
• Oversee office operations and facilities management, supervising Mailroom and Switchboard staff.
• Lead employee engagement and internal communications efforts and manage related content.
• Support community relations through sponsorships, programs, and the WGN Community Calendar.

Skills

Organizational skills

Multitasking

Communication skills

Discretion with confidential info

Meeting coordination

Travel coordination

Office software proficiency

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Microsoft Teams

SharePoint

Expense management systems

Job description

WGN-TV seeks an organized Executive Assistant to support the VP/General Manager and oversee administrative, facilities, and employee engagement functions. The role partners with executive leadership to ensure efficient daily operations and a positive workplace.

The ideal candidate multitasks across calendars, travel, events, and communications while handling confidential information with discretion. Broadcast environment experience is preferred, with proficiency in Microsoft Office and Teams.