Strategic Executive Assistant & Leadership Liaison

Firstent; Los Angeles (CA); On-site; USD 48,000 - 58,000; Full time

Job summary

First Entertainment Credit Union is seeking an Executive Assistant to partner with our executive leadership team in a fast-paced environment in Hollywood, CA. The role focuses on seamless administrative, operational, and project support, including complex calendar management, travel logistics, and leadership communications.

In addition to executive support, the position supports leadership meetings, board activities, onboarding, internal communications, and office operations with a strong

Qualifications

• 5+ years supporting C-suite, executive, or senior leadership teams.
• Strong organizational and multitasking skills.
• Exceptional communication skills across all levels of audience.
• Ability to exercise discretion, critical thinking, and judgment.
• Proficiency in MS Office products; Canva, DocuSign, Concur preferred.
• Willingness to work outside standard business hours.

Responsibilities

• Serve as a trusted liaison among executives, board members, and stakeholders.
• Manage confidential information with professionalism and discretion.
• Prioritize meetings and communications based on priorities.
• Proactively manage complex executive calendars and travel.
• Attend key meetings to document decisions and track actions.
• Coordinate offsites, annual meetings, and events for leadership.
• Track deliverables and escalate risks to keep initiatives on schedule.
• Prepare agendas, presentations, and briefing materials.
• Identify opportunities to streamline administrative processes.
• Support board/committee logistics and reporting as needed.
• Maintain an active office presence 4+ days per week.

Skills

Executive support

Calendar management

Multitasking

Communication

Discretion

AI-assisted administration

Education

High school diploma

College degree preferred

Tools

MS Office

Canva

DocuSign

Concur

SharePoint

Job description

First Entertainment Credit Union is seeking an Executive Assistant to partner with our executive leadership team in a fast-paced environment in Hollywood, CA. The role focuses on seamless administrative, operational, and project support, including complex calendar management, travel logistics, and leadership communications.

In addition to executive support, the position supports leadership meetings, board activities, onboarding, internal communications, and office operations with a strong