Strategic Executive Assistant for Space Systems Programs

Honu Services; Arlington (VA); On-site; USD 135,000 - 145,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

PTO

Parental Leave

Tuition Reimbursement

Paid Holidays

Job summary

Galapagos Federal Systems LLC is seeking a highly organized Executive Assistant to support the United States Space Force and critical acquisition activities.

You will provide executive-level administrative and logistical support to a Senior Materiel Leader (SML) and Materiel Leader (ML) within the Space Systems Command, coordinating calendars, meetings, travel, and program documentation to enable mission success.

Qualifications

• Active TS/SCI Clearance.
• 5+ years admin support in DoD or federal government.
• Experience using ETMS2 or similar task management systems.
• Knowledge of program management concepts and processes.
• Experience supporting Space Program Office, MAJCOM, or FLDCOM environment.
• Demonstrated ability to manage multiple priorities and deadlines.
• Experience coordinating with program leadership and senior government stakeholders.

Responsibilities

• Coordinate daily activities with SYD 81, PAE-Infrastructure leadership, staff coordinators, DPAE, and SML PSAs.
• Manage SML/ML calendars, correspondence, meeting schedules, and logistics.
• Coordinate SYD-level meetings, Teams support, readiness, and visitor access requirements.
• Collect and consolidate readiness data, RSVPs, and VARs from SYD staff.
• Support SML-level facilities, supplies, records, and documentation management.
• Track actions in ETMS2, assign tasks and sub-tasks; monitor suspense dates and notifications.
• Prepare and distribute Weekly Activity Reports and program documentation for leadership.
• Collaborate with cross-functional teams and senior government stakeholders to support objectives.

Skills

Active TS/SCI Clearance

5+ years admin support

ETMS2 experience

Program management knowledge

Space program/MAJCOM experience

Multitasking

Communication with leadership

Education

Bachelor's degree

Tools

Microsoft Teams

ETMS2

Job description

Galapagos Federal Systems LLC is seeking a highly organized Executive Assistant to support the United States Space Force and critical acquisition activities.

You will provide executive-level administrative and logistical support to a Senior Materiel Leader (SML) and Materiel Leader (ML) within the Space Systems Command, coordinating calendars, meetings, travel, and program documentation to enable mission success.