Strategic Space Program Executive Assistant (TS/SCI)

Galapagos Federal Systems LLC.; Arlington (VA); On-site; USD 135,000 - 145,000; Full time

Benefits offered by this job

Insurance package

FSA

401(k)

PTO

Parental leave

Tuition reimbursement

Federal holidays

Job summary

Galapagos Federal Systems LLC is seeking an Executive Assistant to provide executive-level administrative and logistical support to a Senior Materiel Leader and Materiel Leader within the Space Systems Command.

The role requires a TS/SCI clearance, 5+ years of relevant DoD experience, and proficiency with ETMS2; you will manage calendars, coordination of SYD-level meetings, and preparation of weekly reports to government leadership in a fast-paced environment.

Qualifications

• Active TS/SCI clearance required.
• 5+ years in executive-level admin or DoD environment.
• Experience with ETMS2 or similar systems.
• Knowledge of program management concepts.
• Experience supporting Space Program Office or MAJCOM is desired.
• Able to manage multiple priorities in fast-paced environments.
• Strong communication with senior government stakeholders.

Responsibilities

• Coordinate daily activities of senior leaders with SYD 81 and PAE-Infrastructure leadership.
• Manage calendars, correspondence, meeting schedules, and logistics.
• Coordinate SYD-level meetings, including Microsoft Teams support, meeting readiness, and visitor access requirements.
• Collect and consolidate readiness data, RSVPs, and Visit Access Requests (VARs) from SYD staff.
• Support SML-level facilities, supplies, records, and documentation management.
• Manage and track actions within ETMS2, including assigning and sub-assigning tasks.
• Review task status, monitor suspense dates, and send notifications to ensure timely completion of assigned actions.
• Prepare and distribute Weekly Activity Reports and other program documentation for government leadership.
• Collaborate with cross-functional teams, program leadership, and senior government stakeholders to support program objectives and mission success.

Skills

TS/SCI clearance

ETMS2 experience

Program management

Space program experience

Stakeholder communication

Multitasking

Education

Bachelor’s degree

Tools

ETMS2

Job description

Galapagos Federal Systems LLC is seeking an Executive Assistant to provide executive-level administrative and logistical support to a Senior Materiel Leader and Materiel Leader within the Space Systems Command.

The role requires a TS/SCI clearance, 5+ years of relevant DoD experience, and proficiency with ETMS2; you will manage calendars, coordination of SYD-level meetings, and preparation of weekly reports to government leadership in a fast-paced environment.