Executive Admin Specialist — Space Systems BD (Secret)

Northrop Grumman; Falls Church (VA); On-site; USD 66,000 - 111,000; Full time

Job summary

Northrop Grumman is seeking an Administrative Assistant to support the Space Systems Business Development organization. The role involves travel planning, expense reporting, meeting planning, calendar development, budget support, and preparing materials for executive leadership.

The successful candidate will coordinate meetings with various classification levels, interact with leadership, and manage sensitive engagements while maintaining discretion across functions.

Qualifications

• High School Diploma or equivalent with 5+ years of professional administrative support in a corporate setting.
• Extensive experience with timely and accurate expense reporting for complex travel scenarios.
• Advanced experience in Microsoft Office suite (PowerPoint, Word, Outlook and Excel), SharePoint (or equivalent).
• Excellent organizational skills with ability to juggle multiple tasks across a dispersed team.
• Experience interfacing with executive level contacts (internal and external).
• Experience coordinating Outlook calendars, conference calls, and shared applications.
• Experience coordinating on and off-site meetings and/or events.
• Experience with Concur or SAP for travel and expense reporting systems.
• Must have DoD Secret security clearance at the time of application.

Responsibilities

• Travel planning and expense report management.
• Meeting planning and execution.
• Schedule development and tracking.
• Budget support.
• Coordinate events/meetings with Administrative Assistants & Business Operations leads.
• Prepare presentation materials for executive leadership teams.
• Support logistics for meetings of varying classification levels across networks.
• Engage in sensitive engagements inside and outside the company.
• Proactively manage calendar, travel, and scheduling conflicts.
• Other duties as assigned.

Skills

Microsoft Office

Expense reporting

Travel planning

Calendar management

Executive interfacing

Meeting coordination

Concur or SAP

SharePoint

PowerPoint

Word

Outlook

Excel

Education

High School Diploma

Bachelor’s degree preferred

Tools

PowerPoint

Word

Outlook

Excel

SharePoint

Concur

SAP

Job description

Northrop Grumman is seeking an Administrative Assistant to support the Space Systems Business Development organization. The role involves travel planning, expense reporting, meeting planning, calendar development, budget support, and preparing materials for executive leadership.

The successful candidate will coordinate meetings with various classification levels, interact with leadership, and manage sensitive engagements while maintaining discretion across functions.