Senior Space Programs Executive Assistant (TS/SCI)

Galapagos Federal Systems; Arlington (VA); On-site; USD 135,000 - 145,000; Full time

Benefits offered by this job

Medical, dental, vision, disability, &

Life insurance

Flexible Spending Accounts

401(k)

PTO

Paid Parental Leave

Tuition reimbursement

Paid federal holidays

Job summary

Galapagos Federal Systems LLC in Arlington, VA seeks an Executive Assistant to support US Space Force leaders and critical acquisition activities. You will provide executive-level administrative and logistical support to a Senior Materiel Leader and a Materiel Leader within the SYD 81 PAE Infrastructure Program Office.

The role emphasizes program operations, calendar management, data readiness, and cross-functional coordination with government stakeholders to sustain mission success.

Qualifications

• Bachelor’s degree or equivalent staff officer experience.
• 5+ years of executive-level administrative or program support experience.
• Active TS/SCI clearance required or imminent.
• Experience with ETMS2 or similar task management systems.
• Experience supporting Space Program Offices or MAJCOM/FLDCOM environments is desirable.

Responsibilities

• Coordinate daily Senior Leader activities with SYD 81, PAE-Infrastructure leadership, staff coordinators, DPAE, and PSAs.
• Manage SML and ML calendars, correspondence, meeting schedules, and logistics.
• Coordinate SYD-level meetings, including Teams support, readiness, and visitor access.
• Collect and consolidate readiness data, RSVPs, and VARs from SYD staff.
• Support facilities, supplies, records, and documentation management.
• Manage and track actions in ETMS2, including assigning tasks and monitoring status.
• Prepare and distribute Weekly Activity Reports and other program documentation for leadership.
• Collaborate with cross-functional teams and senior government stakeholders to support program objectives.

Skills

Active TS/SCI Clearance

Executive support

Calendar management

Stakeholder coordination

Education

Bachelor’s degree

Tools

ETMS2

Job description

Galapagos Federal Systems LLC in Arlington, VA seeks an Executive Assistant to support US Space Force leaders and critical acquisition activities. You will provide executive-level administrative and logistical support to a Senior Materiel Leader and a Materiel Leader within the SYD 81 PAE Infrastructure Program Office.

The role emphasizes program operations, calendar management, data readiness, and cross-functional coordination with government stakeholders to sustain mission success.