Strategic Executive Assistant for Live Events

Live Events; False Pass (AK); On-site; USD 55,000 - 85,000; Full time

Job summary

Live Events in New Castle, PA seeks an Executive Assistant to support the Executive Leadership Team. This on-site, full-time role manages calendars, travel, meetings, and confidential operations with precision and discretion.

You will coordinate complex schedules, track action items, prepare minutes, and leverage AI tools to streamline workflows. A proactive, autonomous professional thrives in a fast-paced live events environment.

Qualifications

• Experience supporting senior leaders or executives in a fast-paced environment.
• Strong calendar management, travel planning, and meeting coordination skills.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency with AI tools or modern admin tech to streamline workflows.

Responsibilities

• Manage and coordinate complex executive calendars, meetings, and priorities.
• Plan and track travel itineraries and reconcile travel expenses.
• Prepare meeting agendas, take minutes, and drive post-meeting follow‑ups.
• Coordinate executive communications and support cross-functional coordination.
• Handle confidential documents and special projects with discretion.

Skills

Calendar management

Travel coordination

Meeting minutes

Confidentiality

Administrative support

Cross-functional communication

Job description

Live Events in New Castle, PA seeks an Executive Assistant to support the Executive Leadership Team. This on-site, full-time role manages calendars, travel, meetings, and confidential operations with precision and discretion.

You will coordinate complex schedules, track action items, prepare minutes, and leverage AI tools to streamline workflows. A proactive, autonomous professional thrives in a fast-paced live events environment.