Strategic Executive Assistant for Institutional Advancement

midpac; Honolulu (HI); On-site; USD 60,000 - 68,000; Full time

Job summary

Mid-Pacific Institute is seeking an Executive Assistant to support the Executive Director of Institutional Advancement (EDIA) with complex administrative tasks and confidential donor relations. The role requires independent judgment, strong organization, and professional communication.

You will manage calendars, coordinate travel, prepare reports, and liaise with senior staff and trustees to ensure smooth information flow within the Institutional Advancement office.

Qualifications

• At least two years of experience serving as an assistant to an executive or senior leader.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent attention to detail, including editing and proofreading.
• Strong written and verbal communication, with proactive status updates.

Responsibilities

• Serve as key liaison with the Office of the President.
• Maintain the EDIA’s calendar and coordinate meetings and travel arrangements.
• Screen visitors, mail and calls; determine action or forward as needed.
• Prepare reports, correspondence and presentations with accuracy and professional tone.
• Supervise administrative personnel in the Advancement office.

Skills

Executive support

Calendar management

Communication

Confidentiality

Discretion

Education

Bachelor’s degree preferred

Associate’s degree preferred

Tools

Google Workspace

Excel

Adobe Acrobat

Canva

Presentation software

Job description

Mid-Pacific Institute is seeking an Executive Assistant to support the Executive Director of Institutional Advancement (EDIA) with complex administrative tasks and confidential donor relations. The role requires independent judgment, strong organization, and professional communication.

You will manage calendars, coordinate travel, prepare reports, and liaise with senior staff and trustees to ensure smooth information flow within the Institutional Advancement office.