Strategic Executive Assistant to the President & CEO

Institute of International Education; Washington (District of Columbia); Hybrid; USD 91,000 - 107,000; Full time

Job summary

The Executive Assistant provides high-level administrative and operational support to the President and CEO at the Institute of International Education. The role manages the President's calendar and travel, prepares meeting materials, and coordinates communications, supporting executive initiatives and the Board of Trustees to ensure efficient operation of the Office of the President.

The position requires discretion, strong communication, and collaboration with senior leaders to advance IIE's

Qualifications

• Bachelor's degree required and 8+ years related work experience.
• Minimum 3 years as an assistant to a C-Suite level executive.
• Excellent organizational and time-management skills with attention to detail.
• Strong written and verbal communication; ability to draft executive materials.
• Discretion with confidential information and high-profile material.
• Proficiency with Microsoft Office Suite and expense management tech.
• Experience supporting board events or nonprofit boards preferred.
• Ability to travel domestically.

Responsibilities

• Manage day-to-day operations of the President and CEO, including calendar management and scheduling.
• Prepare and organize correspondence, presentations, reports, briefing materials, agendas, and other executive communications.
• Arrange domestic and international travel and related logistics; process expense reports.
• Coordinate activities, webinars, meetings and events for the President and CEO; follow-up on actions.
• Support executive events and stakeholder engagements; manage invitations, vendor coordination, venue logistics.
• Support Board meetings planning and delivery; materials and logistics as needed.
• Support advocacy activities with data, background research, and presentation materials.
• Monitor and manage Office of the President expenses; handle payments and budgeting variances.
• Develop and maintain operational standards and procedures for executive support.
• Support other departments with events, outreach, and administrative tasks.

Skills

Executive support

Calendar management

Communication skills

Discretion

MS Office

Travel coordination

Expense management tools

Education

Bachelor's degree with 8+ years experience

Tools

Microsoft Office

Expense management software

Job description

The Executive Assistant provides high-level administrative and operational support to the President and CEO at the Institute of International Education. The role manages the President's calendar and travel, prepares meeting materials, and coordinates communications, supporting executive initiatives and the Board of Trustees to ensure efficient operation of the Office of the President.

The position requires discretion, strong communication, and collaboration with senior leaders to advance IIE's