Strategic Executive Assistant to Institutional Advancement

Hais; East Honolulu (HI); On-site; USD 60,000 - 68,000; Full time

Job summary

Mid-Pacific Institute is seeking an Executive Assistant to the Executive Director of Institutional Advancement. The role involves complex administrative work, calendar management, travel arrangements, and coordinating communications with senior leadership, donors, and volunteers.

You will maintain confidentiality and support the EDIA in day-to-day operations. Ideal candidates have 2+ years of executive support experience, strong organizational and communication skills, and proficiency with

Qualifications

• Two years of experience as an executive or senior leader assistant.
• Strong organizational skills and ability to manage multiple projects.
• Excellent attention to detail and proofreading ability.
• Strong written and verbal communication skills.
• Ability to prioritize, meet deadlines, and anticipate needs.
• Maintain strict confidentiality and exercise sound judgment.

Responsibilities

• Serve as key liaison with the Office of the President.
• Organize and perform varied administrative duties for the EDIA.
• Screen visitors, mail, and calls; direct matters appropriately.
• Maintain calendars and schedule meetings; prepare agendas.
• Coordinate communications between EDIA and administrators, donors, and volunteers.
• Prepare reports, presentations, and correspondence with accuracy.
• Supervise office staff and manage workflow in the Advancement office.
• Arrange travel, purchases, and budget-related processes.
• Ensure confidentiality of sensitive donor information.

Skills

Executive support

Organization

Communication

Confidentiality

Problem solving

Independence

Team collaboration

Google Workspace

Education

Associate's or Bachelor's degree preferred

Tools

Excel

Adobe Acrobat

Canva

CRM systems

Presentation software

Job description

Mid-Pacific Institute is seeking an Executive Assistant to the Executive Director of Institutional Advancement. The role involves complex administrative work, calendar management, travel arrangements, and coordinating communications with senior leadership, donors, and volunteers.

You will maintain confidentiality and support the EDIA in day-to-day operations. Ideal candidates have 2+ years of executive support experience, strong organizational and communication skills, and proficiency with