Executive Assistant to the Director of Institutional Advancement

Mid-Pacific; Honolulu (HI); On-site; USD 60,000 - 68,000; Full time

Job summary

Mid-Pacific Institute seeks an Executive Assistant to the Executive Director of Institutional Advancement to perform complex administrative work and manage the EDIA’s calendar. You will coordinate communications with senior staff, trustees, and donors with discretion and tact.

Under limited supervision, you’ll prepare reports, travel arrangements, and budget-support tasks, while maintaining confidential files and a professional office presence for the advancement team.

Qualifications

• Two+ years supporting an executive or senior leader.
• Strong organizational and project management abilities.
• Excellent editing, proofreading, and written communication.
• Ability to handle confidential information with discretion.
• Proficiency with Google Workspace and office software.
• Willingness to learn new systems and processes.

Responsibilities

• Serve as liaison with the Executive Director and key staff.
• Manage calendar, meetings, travel, and records for the EDIA.
• Screen visitors, calls, and correspondence; draft responses.
• Prepare reports, presentations, and communications for donors.
• Coordinate with advancement offices and donors while maintaining confidentiality.

Skills

Organizational skills

Communication skills

Attention to detail

Proactive problem solving

Independent with guidance

discretion and confidentiality

Budget and procurement support

Education

4 Year Degree

Associate/Bachelor preferred

Tools

Google Workspace

Excel

Adobe Acrobat

Canva

Presentation software

CRM systems

Job description

Mid-Pacific Institute seeks an Executive Assistant to the Executive Director of Institutional Advancement to perform complex administrative work and manage the EDIA’s calendar. You will coordinate communications with senior staff, trustees, and donors with discretion and tact.

Under limited supervision, you’ll prepare reports, travel arrangements, and budget-support tasks, while maintaining confidential files and a professional office presence for the advancement team.