Strategic Executive Assistant for HR & Operations (Hybrid)

Fortbendisd; Sugar Land (TX); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Fort Bend ISD in Texas seeks an Executive Assistant IV to support the Chief of Human Resources, handling confidential, high-level tasks. You will manage calendars, coordinate meetings and prepare minutes, supervise clerical staff when applicable, and assist with budget and financial data processes.

The role requires discretion, strong communication, and proficiency in Microsoft Office and PeopleSoft within a school district environment. Hybrid work options may be available.

Qualifications

• High School diploma or GED required.
• Associate's degree preferred.
• Minimum of 3 years of clerical experience.
• Effective communication, interpersonal and organizational skills.
• Strong MS Office including spreadsheets and database software programs and rapid data entry keyboarding functions.
• Thorough knowledge of business office procedures, practices, equipment and terminology.
• Ability to maintain a high level of confidentiality concerning district, personnel, customer and vendor information.
• Ability to interact with top level officials and all staff with sensitivity, courtesy and diplomacy.
• Experience working with PeopleSoft preferred.

Responsibilities

• Keep executive leader informed of deadlines and pending items and maintain the leader’s calendars.
• Organize projects and oversee development and dissemination of program materials.
• Manage daily office operations and filing systems.
• Arrange meetings and conferences, coordinating space, time and participants.
• Prepare and attend meetings to take official minutes.
• Handle a high volume of contact via telephone, email and in person.
• Screen callers and visitors, handle inquiries and route as needed.
• Compose routine correspondence and compile data for questionnaires.
• Maintain and reconcile financial records and department budget.
• Prepare budget requests and reports for the executive leader.
• Supervise subordinate clerical staff if applicable.

Skills

Effective communication

Interpersonal skills

Organizational skills

Microsoft Office

Keyboarding

Education

High School diploma or GED

Associate's degree preferred

Tools

PeopleSoft

Microsoft Excel

Database software

Job description

Fort Bend ISD in Texas seeks an Executive Assistant IV to support the Chief of Human Resources, handling confidential, high-level tasks. You will manage calendars, coordinate meetings and prepare minutes, supervise clerical staff when applicable, and assist with budget and financial data processes.

The role requires discretion, strong communication, and proficiency in Microsoft Office and PeopleSoft within a school district environment. Hybrid work options may be available.