Senior Executive Assistant & Strategic Projects Lead

uvmhealth

Burlington (VT)

Hybrid

USD 38,000 - 58,000

Full time

6 days ago

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Job summary

The University of Vermont Medical Center is seeking an experienced, highly organized Executive Assistant to provide high-level strategic and administrative support to senior leadership within the Executive Office, the Department of Culture, Experience, and Community Health (CECH), and Hospital Services.

This hybrid role blends executive partnership, project and budget coordination, operational systems management, and internal communication support.

Qualifications

Associate's degree or equivalent in business or related field (or equivalent experience).
Five+ years of executive-level support or project coordination in a fast-paced environment preferred.
Proficiency with Microsoft 365 applications and advanced keyboarding skills.
Demonstrated initiative, strategic thinking, and ability to handle confidential information with tact.
Strong organizational skills with ability to manage multiple deadlines and projects calmly.

Responsibilities

Serve as the primary strategic partner to designated executive leaders, handling advanced administrative functions with independence and confidentiality.
Maintain awareness of priorities, relationships, and organizational dynamics to identify issues and opportunities.
Manage complex executive calendars, travel logistics (domestic and international) and meetings.
Support executive hiring processes, including scheduling and onboarding documentation.
Prepare meeting materials, briefings, and agendas; draft and finalize correspondence and reports.
Organize board and committee meetings, draft minutes, and track action items.
Collaborate with internal/external stakeholders with discretion and professionalism.