Strategic Executive Assistant for Client Relations

Geffen Mesher; Portland (OR); Híbrido; USD 40 000 - 55 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

401k with employer contribution

Profit sharing

Medical, dental, vision insurance (100

Generous PTO & holidays

Hybrid work options

Parking & transit

Flexible Spending Accounts

On-site gym

Incentive plan for leads

Employee referral program

Resumo da oferta

Geffen Mesher in Portland, OR is seeking an Executive Assistant to provide high-level administrative and operational support to company leaders, helping them focus on strategic priorities and client service. You will keep communications seamless and ensure follow-through across the firm.

Responsibilities include preparing materials, calendar management, travel, billing, client liaison, document assembly, and cross‑department collaboration.

Qualificações

• Education: Bachelor's degree or equivalent professional experience.
• Experience: 3+ years in a client-facing administrative or support role, preferably in a professional services environment.
• Strong proficiency in Microsoft Office Suite and familiarity with a variety of business software applications.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, with strong attention to detail.
• Proven ability to maintain confidentiality, exercise sound judgment, and build trusted relationships.

Responsabilidades

• Prepare materials and provide support for meetings, calls, and client engagements.
• Track and drive follow-up on key relationships to ensure client care aligns with company objectives and values.
• Serve as a liaison between internal teams, clients, and consultants to maintain alignment and clear communication.
• Draft proposals, manage shareholder pipelines, and support business development initiatives.
• Manage calendars, coordinate travel, process expense reports, and schedule appointments for executives.
• Handle office systems and technology needs, assisting with troubleshooting as required.
• Draft, proofread, and edit correspondence, memos, and presentations.
• Support document assembly, delivery of client work products, extensions, and returns.
• Oversee client account maintenance and ensure timely processing of billing.
• Collaborate effectively across departments and organizational levels.
• Perform additional duties and special projects as assigned.

Conhecimentos

Client-facing experience

Organization & time management

Communication skills

Confidentiality & judgment

Relationship building

Formação académica

Bachelor's degree or equivalent experience

Ferramentas

Microsoft Office Suite

Business software applications

Descrição da oferta de emprego

Geffen Mesher in Portland, OR is seeking an Executive Assistant to provide high-level administrative and operational support to company leaders, helping them focus on strategic priorities and client service. You will keep communications seamless and ensure follow-through across the firm.

Responsibilities include preparing materials, calendar management, travel, billing, client liaison, document assembly, and cross‑department collaboration.