Strategic Executive Assistant for Academic Leadership

University of Chicago; Chicago (IL); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work option

Benefits eligible

Job summary

The University of Chicago's Biological Sciences Division is seeking an Executive Administrative Assistant to provide confidential, high-level office support to the Dean's office, with primary focus on the Associate Deans of Academic Affairs and Community and Divisional Values. The role collaborates with People Services and recruitment initiatives.

You will organize calendars, draft correspondence, prepare meetings and events, manage budgets and travel, and maintain discretion with senior

Qualifications

• 7+ years of experience as an executive assistant in academic or healthcare settings.
• Experience scheduling for multiple leaders and preparing meetings and events.
• Experience preparing presentations and executive communications.

Responsibilities

• Coordinate calendars and scheduling for executives with discretion.
• Support BSD-led faculty and physician recruitment logistics.
• Prepare meetings, interviews, and related functions with follow-up.
• Manage office logistics, travel, and expense processing.
• Draft correspondence and staff communications for leadership.
• Organize meetings and events for training and recognition.
• Track deliverables and coordinate project coordination with leaders.

Skills

Advanced MS Office

Outlook

Excel

PowerPoint

Word

Organizational skills

Communication skills

Interpersonal skills

Education

Bachelor’s degree

Job description

The University of Chicago's Biological Sciences Division is seeking an Executive Administrative Assistant to provide confidential, high-level office support to the Dean's office, with primary focus on the Associate Deans of Academic Affairs and Community and Divisional Values. The role collaborates with People Services and recruitment initiatives.

You will organize calendars, draft correspondence, prepare meetings and events, manage budgets and travel, and maintain discretion with senior