Strategic Executive Assistant to Research Chair

Biological Sciences Division at the University of Chicago; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

The University of Chicago is seeking an Executive Assistant to provide confidential, high-level administrative support to the Ben May Department for Cancer Research leadership. You will coordinate calendars, meetings, events, and key communications, while ensuring discretion and efficiency across busy workflows.

You will manage documents, prepare reports, assist in recruitment processes, and support departmental operations with a proactive, organized approach.

Qualifications

• Excellent verbal and written communication required.
• Experience supporting senior leaders and confidential information handling.
• Proven ability to manage calendars, travel, and meeting logistics.
• Familiarity with university administration is a plus.

Responsibilities

• Lead and coordinate office support activities for the Chair and Executive Administrator.
• Schedule high-priority meetings, organize events, and maintain calendars.
• Prepare letters of recommendation and faculty reports as needed.
• Manage budgets, reimbursements, and vendor payments for the leader.
• Serve as information gateway and triage inquiries for the office.

Skills

Communication skills

Discretion and confidentiality

Administrative coordination

Calendar management

Stakeholder liaison

Education

Vocational training or equivalent experience

Job description

The University of Chicago is seeking an Executive Assistant to provide confidential, high-level administrative support to the Ben May Department for Cancer Research leadership. You will coordinate calendars, meetings, events, and key communications, while ensuring discretion and efficiency across busy workflows.

You will manage documents, prepare reports, assist in recruitment processes, and support departmental operations with a proactive, organized approach.